Administrative Assistant

GENERAL SUMMARY:District Wharf Properties, LLC is hiring an Administrative Assistant to join its dynamic executive team. This role will support the ongoing administrative needs of The Wharf — a 3.3 million square foot mixed-use development along the Potomac River in Washington, DC. The project includes a diverse blend of retail, residential, office, hotel, maritime, and entertainment spaces.

This position reports to the Senior Business Operations Manager and CEO.This position is based full-time in our Southwest Washington, DC office and requires regular in-person attendance.

RESPONSIBILITIES

• Provide administrative support to the CEO and SVP of Investment Management as well as other executives as needed
• Manage kitchen and office supplies, ensuring general upkeep and cleanliness of shared spaces
• Coordinate meetings, including reserving rooms, setting up AV/teleconferencing, managing invitations, preparing agendas, and taking/distributing notes
• Manage office organization systems, including digital and physical file maintenance, supply ordering, and document retention
• Oversee signature workflows using platforms like Docu
• Sign; monitor status and follow up on outstanding items
• Ability to become a notary with company support
• Handle outbound and inbound mail and packages via USPS, UPS, and other carriers, ensuring timely processing and delivery
• Support internal events, employee recognition initiatives, and cross-functional team engagement
• Manage kitchen and office supplies, ensuring general upkeep and cleanliness of shared spaces
• Anticipate needs and proactively identify workflow improvements to enhance daily operational efficiency
• Coordinate travel and reservations for conferences and board meetings Liase with other teams within the organization to ensure clear communication between executives and staff Managing catering for internal events
• Perform other duties and projects as assigned
• EDUCATION, EXPERIENCE AND SKILLS REQUIRED: Associate’s degree or equivalent experience required;
• Bachelor’s degree in Business Administration or related field preferred Minimum of 3 years of experience providing administrative or office support Excellent verbal and written communication skills Highly detail-oriented with the ability to manage multiple tasks and priorities Friendly and professional interpersonal skills, including strong phone and email etiquette
• Skilled at managing time, staying organized, and adapting to shifting priorities
• Committed to maintaining confidentiality and professionalism in all responsibilities

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to lift up to 30 poundsSitting:        60%Standing:    20%Walking:     20%COMPENSATION: $60-67k BENEFITS: District Wharf Properties offers medical, dental, vision, flexible spending accounts (health care and dependent care), health savings account, life, accidental death and dismemberment, short term disability, long term disability, retirement, employee assistance program, vacation, sick, and personal paid time off.

Application Process

To apply, please submit your resume and any relevant information about your candidacy to "oboissy@wharfdc.com. Please include the job title “Administrative Assistant” in the subject line of your email.