Executive Office Administrator

To provide administrative, coordination and operational support to the Executive Office, assisting the Chairman, Chief of Staff and Executive Assistant in ensuring efficient document management, executive communications, meeting administration, action tracking and day-to-day office operations. The role requires exceptional organisation, discretion, responsiveness and strong follow-through.

Join the Executive Office and play a key role in supporting the Chairman, Chief of Staff, and Executive Assistant. We are looking for a highly organised, proactive professional who can manage executive documentation, coordinate meetings, track key actions, and ensure smooth communication across the organisation.

Key Responsibilities

• Manage executive documents, approvals, and filing systems.
• Coordinate meetings, prepare agendas, and record minutes.
• Track action items and follow up with stakeholders.
• Draft executive correspondence and communications.
• Liaise with departments to ensure timely submissions and updates.
• Support day-to-day Executive Office operations and special projects.
• Maintain strict confidentiality and professionalism.

Requirements

• 3–5 years of experience in Executive Administration or Office Coordination.
• Strong minute-taking, organisation, and follow-up skills.
• Excellent written and verbal English communication.
• Advanced Microsoft Office skills.
• Ability to work effectively in a fast-paced executive environment.
• UAE experience preferred.