Office Administrator — Trading Company | Dubai, UAE

Office Administrator — Trading Company | Dubai, UAE

We’re hiring an Office Administrator to support the day-to-day running of a busy trading business in Dubai. This role is for someone organised, reliable, and detail-driven — the person who keeps the office running smoothly and makes sure nothing gets missed.

Key responsibilities

• Manage daily office administration: calls, emails, filing, document control
• Prepare and format documents (quotations, invoices support, delivery notes, letters)
• Coordinate with suppliers, couriers, and internal teams for shipments and deliveries
• Maintain accurate records for orders, payments, and basic reporting
• Support HR/admin tasks: staff documents, onboarding paperwork, leave tracking (as needed)
• Organise meetings, calendars, and office supplies; liaise with building management/vendors
• Handle ad-hoc tasks to support the team and leadership

Desired profile

• Previous office admin experience in Dubai (trading/logistics/import-export is a plus)
• Strong attention to detail and follow-through
• Confident with MS Office (Excel, Word, Outlook); comfortable learning new systems
• Clear communication skills and professional phone/email etiquette
• Able to multitask in a fast-paced environment and prioritise effectively
• Reliable, discreet, and trustworthy with company information

Skills

The ideal candidate is a highly organised, detail-driven office administrator who can keep a busy trading office running smoothly without constant supervision. They communicate clearly and professionally by phone and email, handle confidential information with discretion, and follow through reliably on tasks until they’re closed.

They’re confident using Microsoft Office (especially Outlook, Word, and Excel), comfortable maintaining accurate records and document control, and able to juggle multiple priorities in a fast-paced environment. Experience supporting trading operations in Dubai—such as coordinating with suppliers, couriers, and logistics partners, and working with commercial documents—is a strong advantage.