People Administrator And Project Management Officer MENA

Application Deadline: 30 June 2026

Department: Central Services, People

Location: Dubai

Description

A Career with Trivandi

Working for Trivandi means the opportunity to work on the world’s most iconic projects in a supportive, people-first environment with colleagues who are passionate, collaborative and love what they do.

Our culture is grounded in trust and fulfilment, with a shared passion for achieving excellence, whilst having fun. We’re dedicated to ensuring that every team member’s voice is heard and valued, enabling Trivandi to be shaped and grown by the people within it.

Ultimately, Trivandi is a place where you’ll be excited to come to work at the start of each week.

Together, we keep our shared values at the heart of everything we do:

Passion: We love what we do and care passionately about achieving great outcomes with our partners.

Trust & Quality: We are trusted to consistently deliver to the highest international standards and professional ethics.

OneTeam: We are a close-knit team and know that our best work is done together. We care for each other, always putting people first, enabling us to deliver our best work.

Always Evolving: We don't stand still. We strive to make each project better than the last, daring to challenge what's gone before, in our quest for innovation and improvement.

About Trivandi

Trivandi provides advisory, design and delivery services across sport, events, live entertainment and venues.

Founded in 2013 from the success of the London 2012 Games, we have grown to over 100 specialists across four global offices in London, Dubai, Riyadh and Brisbane, delivering over 300 projects in 29 countries.

Our unique “One Team” approach brings together the right expertise at the right time, synchronising strategy, design, project management, and operations to simplify complexity and deliver actionable solutions that drive meaningful impact.

We passionately share our knowledge to empower local teams, unlocking the full potential of each unique experience to inspire positive change and create lasting legacies.

That’s what we mean by creating experiences, better.

About the Role

We are looking for a motivated People Administrator & PRO to join our People team to support the day-to-day People operations and government relations activities for the business in Dubai and KSA, with a strong focus on DMCC processes and compliance.

The role is responsible for coordinating employee lifecycle administration, including visa and immigration activities, maintaining employee records, supporting payroll inputs, and acting as the key liaison with DMCC and relevant UAE government authorities.

This role requires strong organisational skills, attention to detail, excellent communication skills, and a proactive approach to employee support and compliance management.

The ideal candidate will be highly energetic, professional and able to demonstrate integrity and discretion in all tasks. As this role involves handling sensitive personal and company data, you must be able to manage confidential information with the highest level of care and responsibility.

To come on this journey with us, you’ll bring a great sense of humour, a positive and collaborative mindset, and the confidence to navigate a fast-paced and sometimes ambiguous environment. You should be naturally resourceful, solutions-driven, and comfortable taking initiative.

Most importantly, you’ll enjoy a challenge and be excited by the opportunity to support and elevate the People function across all regions as we continue to grow.

Key Responsibilities

At Trivandi all our roles are broad and flexible, but here’s a flavour of where you’ll focus your time:

HR Administration

• Support day-to-day People administration activities across the employee lifecycle including onboarding, employment changes and offboarding.
• Prepare letters, certificates and other HR documentation.
• Maintain accurate employee records and HR databases ensuring all information is up to date and compliant.
• Coordinate onboarding processes for new employees including document collection, inductions and system access requests.
• Track probation periods, visa expiry dates, passport renewals and other key employee milestones.
• Support payroll administration by preparing monthly payroll inputs including leave, allowances, deductions and employee changes.
• Maintain annual leave and attendance records.
• Respond to employee queries relating to HR policies, benefits, visas and company procedures.
• Support the implementation and continuous improvement of HR processes and systems.
• Assist with recruitment coordination including interview scheduling, candidate communication and onboarding administration.
• Ensure all HR practices are compliant with UAE labour law and company policies.

PRO & Government Relations Responsibilities

• Act as the main point of contact for DMCC and relevant UAE government authorities.
• Manage and process employment visas, labour cards, Emirates IDs, medicals and residency permits.
• Coordinate visa applications, renewals, cancellations and status changes for employees
• Maintain accurate tracking of all visa and immigration activities and ensure renewals are completed in advance of expiry dates.
• Ensure compliance with all DMCC regulations and UAE immigration requirements.
• Coordinate document attestation and notarisation processes where required.
• Support WPS and labour-related administrative requirements.
• Keep up to date with changes to UAE labour law, immigration regulations and DMCC requirements and communicate impacts to the business.
• Support the KSA People team with KSA Business Visa applications and renewals, monitoring expiry dates and turnaround times. Ensure all documentation is complete and correct before employees visit the visa processing centre.

Skills, Knowledge and Expertise

Personal Skills and Experience

The key knowledge, experience, and qualifications we are looking for include:

• 1–2 years of experience in Human Resources or People operations in Dubai, ideally within a professional services or fast-paced environment.
• Strong administration skills developed within a professional setting.
• Experience with HRMS platforms or other relevant HR information system.
• Proficient in the use of IT and Microsoft programmes and iOS applications.
• Highly organised, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Excellent communication skills with the ability to handle confidential and sensitive information with discretion.
• Desirable - DMCC systems knowledge
• Desirable – KSA business visa and Iqama knowledge
• Strongly desirable - Arabic speaker

About You

The key competencies and behaviours we are looking for include:

• Excellent team working skills with an open, friendly, and supportive style.
• Ability to effectively, accurately, and concisely present and communicate in both written and verbal forms and be empathetic across different audiences and cultural sensitivities.
• Proven attention to detail
• Able to handle shifting demands.
• Responsive and helpful
• Self-motivated and resourceful
• Loyal, displaying the highest levels of integrity and commitment.
• Flexible and adaptable in a dynamic company

Benefits

If you are successful in this application we will invest in you, support, and train you to be successful, opening up a world of opportunities.

Trivandi is committed to eliminating discrimination and encouraging diversity amongst our team. We aim to be truly representative of all sections of society, creating an environment where everyone feels respected and able to give of their best. We therefore warmly welcome applications from anyone who meets the criteria we’ve described.

Requirements