A dynamic, diversified group of companies operating in the Contracting and Food & Beverage (F&B) sectors in Sharjah is looking for a highly organized, versatile, and proactive Secretary / Administrative Coordinator. The ideal candidate will be the backbone of our multi-sector office operations, ensuring seamless coordination, administrative support, and cross-company communication.
Key Responsibilities
- Multi-Sector Coordination: Act as the primary point of contact for internal and external communications across our contracting and F&B business units.
- Executive Support: Manage executive schedules, book meetings, and coordinate travel arrangements.
- Workflow Management: Coordinate projects and workflows between different teams and industries, ensuring deadlines are met.
- Documentation: Prepare, format, and distribute reports, site/restaurant presentations, and internal correspondence.
- Data & Excel Management: Manage complex spreadsheets and databases using advanced MS Excel functions (e.g., VLOOKUPs, pivot tables, data analysis) for project tracking and costing.
- Social Media & Customer Queries: Monitor and professionally handle incoming customer queries and messages across the group’s social media platforms.
- Office Administration: Develop and maintain an efficient digital and physical filing system; handle procurement of office and site supplies.
Qualifications and Skills
- Proven experience in a secretarial or administrative coordinator role (experience in Contracting, Construction, or F&B/Hospitality is highly preferred).
- Expert-level proficiency in MS Excel is mandatory.
- Exceptional organizational, time-management, and multitasking skills with keen attention to detail.
- Strong ability to coordinate effectively with multiple teams, site managers, and stakeholders.
- Basic understanding of social media management and professional online communication.
- Excellent verbal and written communication skills in English.
Fluency in Arabic is a strong advantage.
