Position: Procurement Coordinator
Pay Rate: $35.00 /hourly
Location: Stockton, CA
Schedule: Monday-Friday | 8:00 AM-5:00 PM (One-Hour Lunch)
Position Summary
We are seeking a detail-oriented Procurement Coordinator to support procurement and contract administration functions within the Finance Department. This position plays a key role in purchasing operations, vendor management, contract administration, solicitation processes, and procurement compliance.
The ideal candidate will have experience with purchasing, contract management, vendor relations, and procurement processes, along with strong organizational and communication skills.
Essential Duties & Responsibilities
- Coordinate procurement activities throughout the purchasing lifecycle, including sourcing, evaluation, supplier selection, and purchasing support
- Review requisitions for accuracy, completeness, and compliance with procurement requirements
- Collaborate with departments to identify purchasing needs and procurement solutions
- Support bidding and solicitation activities, including RFPs, bid packages, public notices, evaluations, and compliance tracking
- Assist with contract administration, including preparation, execution, monitoring, renewals, amendments, and closeout activities
- Prepare service agreements, addenda, contracts, and procurement documentation
- Serve as a liaison for vendor management, purchasing activities, and procurement-related inquiries
- Support P-Card administration and purchasing compliance initiatives
- Track expenditures and maintain procurement and contract records
- Conduct vendor, product, and market research to support purchasing decisions
- Assist with cost-benefit analyses and procurement recommendations
- Identify opportunities for process improvements and procurement efficiencies
- Prepare reports, maintain records, attend meetings, and follow up on assigned projects
- Provide guidance and support regarding procurement policies and contract administration best practices
- Perform additional procurement and administrative duties as assigned
Qualifications
- Associate degree in Business Administration, Public Administration, Supply Chain Management, Procurement, or a related field preferred
- Minimum of two (2) years of purchasing, procurement, contract administration, or related experience required
- Public agency procurement experience highly desirable
- Knowledge of procurement lifecycle, contract administration, vendor management, and solicitation processes including RFI, RFQ, and RFP procedures
- Strong analytical, organizational, communication, and customer service skills
- Ability to manage multiple priorities while maintaining attention to detail
- Experience working with procurement software and business applications preferred
Technical Skills
- Proficient in Microsoft Word, Excel, Outlook, and other Microsoft Office applications
- Experience with procurement, purchasing, and contract management software preferred
- Strong data management and reporting capabilities
Licenses & Certifications
- Ability to maintain insurability under company policy
- TWIC Card required and must be maintained throughout employment
- Procurement certifications such as ASCM or NIGP are preferred but not required
