Dear Candidate,
Greetings from Connecting Minds HR Services.
We are currently hiring for the position of Executive Assistant to the Chairman for a highly demanding senior leadership support role in the UAE.
This role requires a polished, highly organized, proactive, and confidential professional who can support the Chairman in a fast-paced and high-pressure business environment.
Role Overview
The Executive Assistant to the Chairman will be responsible for providing high-level administrative, operational, and executive support. The role involves managing complex calendars, confidential communication, travel arrangements, senior-level coordination, meetings, documentation, and follow-ups.
The ideal candidate should have strong UAE experience and must have previously supported a Chairman, CEO, Managing Director, Board Member, or senior C-suite executive.
Key Responsibilities
Executive & Calendar Management
- Manage the Chairman's calendar, meetings, appointments, and daily business priorities.
- Coordinate internal and external meetings with senior management, clients, investors, board members, and stakeholders.
- Ensure the Chairman is fully briefed and prepared for meetings, presentations, and official engagements.
- Track meeting schedules, follow-ups, action points, and pending approvals.
Travel & Logistics Coordination
- Arrange complex local and international travel, including flights, hotels, transport, visas, itineraries, and meeting schedules.
- Coordinate travel across different time zones and manage last-minute changes professionally.
- Ensure all travel documentation, protocols, and logistics are handled efficiently.
Communication & Correspondence
- Draft, review, and manage emails, letters, reports, memos, and official communication on behalf of the Chairman.
- Act as the first point of contact for internal and external stakeholders.
- Handle confidential communication with professionalism and discretion.
- Maintain strong follow-up with departments, clients, and business partners.
Meeting & Documentation Support
- Prepare meeting agendas, minutes of meetings, presentations, reports, and executive summaries.
- Organize board meetings, management reviews, and strategic discussions.
- Maintain proper records of important documents, contracts, approvals, and correspondence.
- Ensure timely circulation of meeting notes and follow-up items.
Office & Stakeholder Coordination
- Liaise with senior leadership teams, department heads, clients, government entities, and VIP stakeholders.
- Support the Chairman in managing business priorities, deadlines, and key commitments.
- Coordinate with internal teams to ensure smooth execution of instructions and business requirements.
- Handle sensitive and confidential matters with complete integrity.
Personal & Administrative Support
- Provide administrative and personal assistance as required.
- Manage expense claims, reimbursements, office requirements, and executive documentation.
- Support special projects, events, business visits, and official functions as assigned.
Key Requirements
- Minimum 8–12 years of experience as an Executive Assistant / Personal Assistant supporting a Chairman, CEO, Managing Director, or Board-level executive.
- UAE experience is mandatory.
- Experience in real estate, property development, corporate groups, family offices, or investment companies will be an advantage.
- Strong experience in calendar management, travel coordination, meeting preparation, and executive communication.
- Ability to work under pressure, manage multiple priorities, and handle urgent matters efficiently.
- Excellent written and verbal communication skills in English.
- Strong coordination, follow-up, problem-solving, and stakeholder management skills.
- High level of confidentiality, professionalism, and attention to detail.
- Proficiency in MS Office, Outlook, PowerPoint, Excel, and digital calendar tools.
- Flexible, proactive, well-presented, and able to work beyond standard office hours when required.
Preferred Candidate Profile
The ideal candidate should be polished, confident, and highly dependable, with strong exposure to supporting senior leadership in a demanding business environment. This role requires someone who can manage pressure, travel arrangements, confidential matters, and executive priorities with maturity and professionalism.
Interested candidates may share their updated CV along with the below details:
- Current Salary:
- Expected Salary:
- Notice Period:
- Visa Status:
We look forward to hearing from you.
