Office Administrator & PRO

Manage daily office operations, correspondence, scheduling, and executive support activities. Maintain organized filing systems for company records, contracts, and official documentation. Coordinate vendor relationships, office supplies, and employee onboarding documentation. Process and manage visa applications, renewals, Emirates ID requests, labor cards, and entry permits.

Handle trade license renewals, amendments, and regulatory documentation for mainland and free zone entities. Liaise with UAE government authorities, including MOHRE, GDRFA, ICP, DED, and related departments. Maintain compliance calendars to ensure all regulatory deadlines and renewals are met. Coordinate document attestation, legalization, and MOFAIC submissions as required.

Support internal stakeholders with administrative and compliance-related matters. Minimum 3 years of hands-on UAE experience in a combined Office Administrator and PRO role. Previous experience within a law firm or legal consultancy environment is highly preferred. Bachelor s Degree, Diploma, or equivalent qualification preferred.

Deep knowledge of UAE government portals, including MOHRE, GDRFA, ICP, DED, Tasheel, and AMER. Mandatory fluency in English; additional knowledge of German, French, Spanish, Italian, or Arabic is an advantage. Strong background in licensing, visa processing, corporate documentation, and Microsoft Office tools.