Project Administrator - Site Support

Position Overview

Project Administrator - Site Support in Abu Dhabi, United Arab Emirates is a Civil Engineering opportunity for a detail-oriented professional who can support project teams with documentation, coordination, reporting, records management, and daily administrative follow-up. This role is suitable for a candidate who can work in a structured engineering environment, communicate clearly with site and office teams, and help maintain smooth project operations through organized administrative support.

Role Context The Project Administrator - Site Support will assist project and construction teams by maintaining documents, coordinating routine administrative activities, supporting reporting requirements, and helping ensure project information is properly recorded and distributed.

The position contributes to efficient project delivery by keeping communication, filing, document tracking, and office support processes organized across a busy Civil Engineering environment.

Core Duties * Provide administrative support to project teams, site personnel, engineers, and management.* Maintain project records, correspondence, registers, logs, and routine administrative documentation.* Support document tracking, filing, scanning, distribution, and retrieval as required by the project team.* Prepare basic reports, meeting notes, schedules, and administrative summaries when needed.* Coordinate internal communication between site teams, office staff, contractors, and stakeholders.* Assist with data entry, document updates, and project information management using standard office systems.* Support meeting arrangements, calendar coordination, document preparation, and follow-up actions.* Help maintain organized electronic and physical filing systems for project documents.* Respond to routine administrative requests from project personnel in a timely and professional manner.* Support compliance with project procedures, document control requirements, and internal workflows.* Assist with coordination of approvals, signatures, transmittals, and document circulation.* Maintain confidentiality and accuracy when handling project, personnel, and administrative information.* Contribute to a deadline-driven team environment by completing assigned tasks efficiently.* Perform additional responsibilities aligned with the role and project requirements.

Required Skills and Experience * Diploma, degree, or high school diploma in a relevant field.* Previous administrative experience in construction, engineering, infrastructure, or project-based environments is preferred.* Fresh or early-career candidates may be considered where project requirements allow.* Good working knowledge of MS Office, especially Microsoft Word, Excel, Outlook, and basic reporting tools.* Strong written and verbal communication skills.* Good organizational ability with attention to detail and accuracy.* Able to maintain records, track documents, and support routine reporting requirements.* Comfortable working with site teams, office staff, contractors, and project management.* Able to manage multiple administrative tasks while meeting deadlines.* Professional attitude, reliability, confidentiality, and willingness to support wider team needs.* Understanding of project documentation, filing systems, or document control processes is an advantage.