HR Specialist

About the Role

Ducks Unlimited is seeking a highly motivated Full-time, Exempt HR Specialist to join our team at NHQ in Memphis, TN.

Responsibilities

As an HR Specialist, you will utilize your strong organizational and time management skills to ensure the smooth running of HR operations. Your excellent communication and interpersonal skills will be essential in building relationships with employees and partners. Your attention to detail and ability to work in a fast-paced environment will be critical to your success as an HR Specialist.

Onboarding and Talent Acquisition Support

• Address employment-related inquiries from applicants, employees, and organizational leadership.
• Organize and execute the onboarding process for new employees.
• Project management pre-offer through first-day paperwork and create new employee profiles in the HRIS.
• Facilitate new hire orientation sessions.

HR Strategy Support

• Assist in implementing HR policies, supporting performance reviews, and contributing to HR initiatives aligned with organizational goals.

Payroll & Benefits Support

• Facilitate explanations of employee benefits plans, timekeeping processes, and the use of HRIS and benefit portals for enrollment and change management of personal information and elections.
• Provide backup support for processing biweekly payroll, including coordinating between payroll and employees to ensure a thorough and accurate accounting of employment and life status changes impacting pay and benefits.
• Collect and fulfill state requests for unemployment, garnishment, disability, and related needs.
• Provide support for leaves of absence, open enrollment, and related efforts as needed

Compliance

• Maintain employment-related records, files, and postings.
• Monitor compliance calendar and support compliance reporting and audit needs, as requested.

Organization-wide activities

• Participate in all meetings and other employee-related engagement activities.
• As needed, support the planning and execution of employee meetings, organization-wide employee engagement activities, development programs, etc.
• Support office management activities as needed.

Qualifications

• Bachelor’s degree in human resources or equivalent training and experience in a related field is strongly preferred.
• 1-3 years of experience in an HR Specialist/Generalist role in a mid-size organization (500+ employees).
• Familiarity with federal HR compliance requirements.
• SHRM-CP or PHR certification is a plus.

Skills Required

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Strong customer focus.

Technical Capabilities

Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with experience generating reports, performing intermediate-level formulas, charts, etc., and creating slide decks.

• Hands-on experience with HRIS systems (new employee set-up, employment processing, compensation, job and related status changes, etc.).
• Proficiency in word processing, spreadsheet applications, macros, and HR systems.
• Familiar with standard technology terms and using video conferencing software.
• Ability to develop test cases and verify that a feature within the HRIS functions correctly.

Other Requirements

• Overnight travel, including some nights and weekends, may be required.
• Supporting employee events during nights, weekends, or after normal business hours may also be required.
• This is a Monday through Friday in-office role.

SALARY AND BENEFITS PACKAGE: Salary commensurate with experience. We work hard to encourage everyone at Ducks Unlimited to bring their authentic selves to work daily.

DU offers an exceptional benefits package that includes comprehensive group medical, prescription, dental, and vision insurance, including spouse and dependent coverage; three weeks paid vacation; paid sick leave and paid holidays; 401(k) plan (including partial employer match); and tuition reimbursement.

DUCKS UNLIMITED, INC. IS AN EQUAL OPPORTUNITY EMPLOYER It is the policy of Ducks Unlimited, Inc. to afford equal employment opportunity to all qualified persons regardless of race, color, religion, gender, national origin, military status, disability, age, or genetic information, except where age or gender is a bona fide occupational qualification as allowed by the Civil Rights Act of 1964. It is the policy of Ducks Unlimited, Inc. to afford equal employment opportunities to all qualified persons regardless of race, color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender, gender identity, gender expression, age (40 or over), disability (physical, mental or visual), genetic information, marital status (including registered domestic partnership status), military and veteran status, immigration status, or any other category protected by federal, state or local law.