Build your career with a growing organization that offers long-term opportunities, a hybrid work schedule, and the potential to transition into a permanent role. Contribute to meaningful HR initiatives while supporting a dynamic workforce in a fast-paced environment.
Primary Services is actively recruiting for a Human Resources Coordinator on behalf of a large and established organization. This role is ideal for an experienced HR professional who enjoys coordinating onboarding, supporting recruitment activities, maintaining compliance, and ensuring a positive candidate experience.
The Human Resources Coordinator will play a critical role in supporting Talent Acquisition and HR operations across multiple business locations while helping maintain accurate records and efficient processes in a regulated environment.
Responsibilities
- Coordinate onboarding activities for new hires across multiple locations to ensure a seamless and compliant hiring experience.
- Manage pre-employment requirements, including background checks, drug screenings, motor vehicle record reviews, credential verification, and onboarding documentation.
- Prepare onboarding materials, orientation schedules, and required employment paperwork.
- Track candidate, applicant, and new hire status within HRIS and applicant tracking systems.
- Support recruitment efforts through interview scheduling, candidate communication, job posting administration, and ATS maintenance.
- Prepare and distribute onboarding and hiring-related correspondence.
- Maintain onboarding, recruitment, and employee records with a high degree of accuracy.
- Verify employment eligibility and maintain Form I-9 documentation in compliance with federal requirements.
- Support audits, compliance reviews, and documentation requests related to onboarding and recruitment activities.
- Enter, update, and audit employee and recruiting data within HR systems.
- Maintain employee files and electronic personnel records in accordance with record retention policies.
- Schedule meetings, interviews, onboarding sessions, and HR-related events.
- Prepare reports, presentations, and HR correspondence as requested.
- Serve as a point of contact for onboarding-related questions from new hires and hiring managers.
- Support continuous improvement initiatives related to onboarding and Talent Acquisition processes.
Qualifications
- Minimum 3 years of human resources and recruiting experience required.
- Experience supporting onboarding, Talent Acquisition, or HR administration functions.
- Proficiency with HRIS platforms, applicant tracking systems, and Microsoft Office applications.
- Knowledge of onboarding processes, employment documentation, and HR recordkeeping practices.
- Experience coordinating high-volume onboarding activities and managing multiple deadlines.
- Familiarity with Form I-9 requirements and employment eligibility verification procedures.
- Understanding of federal, state, and local employment regulations.
- Experience supporting compliance audits and documentation requests preferred.
- Experience in a regulated, utility, public sector, or safety-sensitive environment preferred.
- Familiarity with AAP, EEO, and HR compliance concepts preferred.
- Strong data entry accuracy and record management capabilities.
- Bachelor’s degree preferred or equivalent combination of education and professional experience.
