Administrative & Fiscal Operations Coordinator (Administrative Analyst/Specialist EI) 11/12

Our Commitment To Equity, Diversity, And InclusionCalifornia State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation.

The University enrolls over 15,000 students, with over half identifying as first-generation college students.

Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment.

Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.

Job/Department

Summary

Working independently under minimal direction of the Senior Director of Early Outreach and Support Programs (EOSP), the incumbent serves as the primary administrative and fiscal analyst for multiple EOSP departments and programs. The position performs complex fiscal, administrative, and operational analysis in support of a diverse portfolio of state, foundation, grant, categorical, and auxiliary funding sources.

Responsibilities include budget administration, financial analysis, expenditure forecasting, variance analysis, fiscal monitoring, payroll administration, procurement support, and compliance oversight.

The incumbent serves as the primary resource and liaison for budget, fiscal, and administrative matters and is responsible for the analysis, monitoring, reconciliation, and reporting of multiple department budgets and accounts.

The position analyzes financial activity, expenditure trends, funding utilization, and operational impacts; develops budget projections and recommendations; supports resource planning and decision-making; and ensures compliance with university, foundation, grant, and regulatory requirements.

The incumbent exercises a high degree of independent judgment in evaluating fiscal and operational issues, interpreting policies and procedures, identifying risks, and recommending solutions that support departmental effectiveness and fiscal integrity.

In addition, the position provides operational oversight for payroll administration, procurement activities, personnel transactions, office operations, and special projects supporting multiple EOSP programs.

Required Education And Experience

The knowledge, skills and abilities listed above would normally be obtained through a bachelor’s degree and/or equivalent training.PLUSTwo years of full-time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.

• Preferences
• Preference may be given to applicants with the following as they may be considered specialized skills:5 + years of administrative analyst experience
• Proficient in advanced Excel functions and features
• Proven experience in budget management
• Experience managing a range of funding sources
• Time Base: Full-time
• Pay Plan: 11/12 (July off)
• Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm
• CSU Classification

Salary Range

$58,020 (Step 1) - $84,528 (Step 20) per year.

Benefits

This position qualifies for benefits including tuition fee waiver (if eligible).CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf

Additional Information

Education Code 89521

Requirements

• Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
• Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• California State University, Chico, in accordance with CSU policy, may require that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position.
• Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.
• This position is considered a sensitive position based on CSU guidelines.
• Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data.
• This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
• The person holding this position is considered a "Limited Mandated Reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.
• About Chico State
• Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities.
• The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming.
• The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources.
• Together, they will become leaders solving the challenges of the 21st century.
• The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area.
• Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene.
• We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus.
• We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography.

A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555 . It is also available on the web at Annual Security & Fire Safety Report .