Job Summary
Under general direction of management personnel, performs a wide variety of complex and responsible secretarial, clerical, and accounting duties; has extensive dealings with the public and school district personnel. Does related work as required.
Essential Functions
Essential functions may include, but are not limited to, the following:
- Serves as secretary to management personnel. Answers telephone calls; handles visitors; receives and relays messages; handles requests for information and assistance.
- Transcribes from a Dictaphone, either handwritten notes or dictation. Type letters, memoranda, and reports as assigned.
- Receives, reviews, and verifies documents, records, and forms for accuracy, completeness and conformance to applicable rules, regulations, policies, and procedures. Processes documents in compliance with established policies and procedures.
- Maintains expenditure records of office/unit budget; prepares and coordinates budget transfer requests as necessary; tracks expenditures from each budget line item.
- Prepares and processes all purchase orders; verifies amounts to pay partial and final invoices; makes copies and keeps accurate records of all payments.
- Prepares rooms for meetings; arranges for necessary materials and refreshments.
- Establishes and maintains a variety of office filing and record-keeping systems, including inventory data collection systems.
- Receives, sorts, and distributes incoming mail.
- Orders and distributes office supplies and materials.
- Attends to administrative and clerical details utilizing initiative, problem analysis techniques, good judgment, and confidentiality.
- Gathers, reviews, and compiles information and prepares accurate and comprehensive reports and surveys with deadlines as assigned.
- Schedules appointments; types letters and notices; prepares materials and reports as needed.
- Maintains records and prepares notices and documents.
- Prepares correspondence with minimal direction.
- Maintains strict confidentiality on all job-related matters.
- Prepares a variety of communicative subject matter that may include privileged and highly sensitive material.
- Plans, develops, and implements office procedures.
- Makes mathematical calculations with speed and accuracy.
- Performs other duties as assigned.
Requirements / Qualifications
Equivalent of the completion of the twelfth grade, plus one year of secretarial training or business/computer courses obtained through a community college, trade, or correspondence school. Experience of a closely related nature may be substituted. Two years of varied and progressively responsible secretarial experience.
Job Type: Full-time
Pay: From $51,660.00 per year
Benefits
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
