Office Administrative Assistant

Office/ Administrative Assistant Needed - HVAC Dispatchers encouraged to apply.

Location: Las Vegas, NV

Employment Type: Full-Time

Reports To: Director

Salary: DOE

We are seeking a highly organized and detail-oriented Office Assistant to support our Senior Project Manager and project team. This role is responsible for coordinating administrative activities, ordering and tracking project materials and parts, maintaining documentation, monitoring budgets, and ensuring smooth day-to-day office operations.

The ideal candidate will possess strong communication skills, excellent organizational abilities, and proficiency in Microsoft Office applications.

Key Responsibilities

Provide comprehensive administrative and project support to the Senior Project Manager, including procurement and tracking of parts and materials, vendor coordination and follow-up, budget monitoring and cost control, maintenance of project documentation and filing systems, preparation of reports and correspondence, scheduling and meeting coordination, tracking project milestones and deliverables, managing office records and inventory, supporting onboarding and office operations, and ensuring timely communication and completion of project-related tasks.

Required Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 2 years of administrative, office assistant, or project support experience.
• Proficiency in Microsoft Office Suite, including:

o Microsoft Word

o Microsoft Excel

o Microsoft Outlook

o Microsoft PowerPoint

o Microsoft Teams

o OneDrive and SharePoint (preferred)

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Professional demeanor and customer-service mindset.

Key Competencies

• Organization and planning
• Attention to detail
• Problem-solving
• Vendor coordination
• Multitasking
• Professional communication
• Confidentiality and discretion
• Team collaboration
• Time management

Please apply ________________________________________. Reach out to Jhartfield@aselv.com or

ncarter@aselv.com

Pay: $23.27 - $28.02 per hour

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person