Newsletter
Stay at the forefront
of market
Get the latest updates on AI-powered hiring, career growth, and technical deep-dives delivered to your inbox.
Get the latest updates on AI-powered hiring, career growth, and technical deep-dives delivered to your inbox.
fifteenfortyseven Critical Systems Realty
JOB TITLE: Property Management Administrative Assistant
REPORTS TO: Property Manager
DATE: June 2026
DEPARTMENT: Property Management
STATUS: Non-exempt
If you are eager to learn and enjoy working with people, this could be the job for you!
The Property Management Administrative Assistant acts as the lead tenant
liaison and assists with the management of the property in accordance with company
policies, procedures and standards.
This position will develop knowledge and skill in the areas of expense management,
accounts receivables, physical facilities management and tenant relations.
Responsible for the daily preparation and maintenance of basic accounting data.
Assist with the field activities associated with a property or group of properties
Work with vendors (landscaping, janitorial, etc.) on day-to-day activities and special
assignments
Field, track and respond to tenant service requests in reporting software. Maintains work
order system and ensures completed work orders are closed out.
Tenant coordination and retention lead.
Schedule building activities as requested; including move-ins/move-outs, fire drills, tenant
events, etc.
Maintain Google calendars (ie: Food Truck calendar, Events calendar, On-Call Engineer,
Conference Room, Security, etc.).
Maintains security access card system (building access system) including Access Card
Assignments
Assists with coordinating tenant move ins/outs. Assists in maintaining move in/out
procedures.
Assist managers in performing regular property inspections
Maintain virtual lease and project files
Maintain on-site lease and project files
Assists in maintaining Building Manual including Lease lists, floor plates, site plan,
structural information, building standards, system instructions, fire plans, emergency
evacuation plans, tenant contact lists, etc.
Assists in maintaining tenant welcome packet
Assist with the preparation of weekly asset management reports
Track Certificates of Insurance for Tenants and Vendors and ensure certificates are up to
date – Oversees MyCOI
Assist in preparing and submitting Tenant Rental Coupons; Operating Expense Escalation
letters and Operating Expense Reconciliation letters for each tenant
Updates all parking and access control cards for Properties and Tenants
Enters Abstracts into Yardi, MRI or other accounting software
Generate system Aged Receivables report to track and report aged items.
Prepare and maintain submeter billing spreadsheet
Prepare tenant billbacks for utilities, etc. Works with Property Manager in preparing invoices for tenant and accounting delivery.
Proficient in Excel / Microsoft Office Suite
Computer literacy and ability to work/learn in various software packages
Excellent customer service skills
Strong and effective verbal and written communication skills
Ability to see assigned projects to completion with little supervision and/or to maintain
assigned projects independently
Minimum of High School Diploma
Preferred 2+ years of related work experience
Property management experience a plus
Familiar with vendor contracts/bids and lease agreements
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
Required to sit for long periods of time
Required to lift files (up to 20 pounds), open filing cabinets and bend or stand as necessary
Usual office working conditions. This role routinely uses standard office equipment such as
computers, phones, photocopiers, filing cabinets and fax machines
Specific vision abilities required by this job include close vision and the ability to adjust
focus
The duties listed above are intended only as illustrations of the various types of work that
maybe performed
The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position
The job description does not constitute an employment agreement between the employer
and is subject to change by the employer as the needs of the employer and requirements of
the job change
Pay: $18.00 - $22.00 per hour
Work Location: In person
Matched to your profile
We surface this role because it matches profiles like yours, not because we vet the employer. Always confirm the pay, location, and remote details on fifteenfortyseven Critical Systems Realty's official site before you apply.