Sr. Administrative Assistant, (A264110-2), 207, Administration & General

Job Title: Sr. Administrative Assistant

Job Number: A264110-2

Location: Laredo, TX

Job Type: Full-time

Department: Utilities (41/42)

Opening Date: February 20, 2026

Closing Date: Continuous

Benefits

Benefits include a comprehensive benefits package, including 10 days of paid vacation per year, 6 1/2 days sick leave per year, pension plan, paid health and dental plan, life insurance, and 30-day waiting period.

Job Description

Provides administrative and clerical support. Schedules appointments, assists with special projects, and maintains updated records of contracts and other relevant correspondence.

Essential Functions/Job Competencies/Physical Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Receives and processes invoices in an efficient and timely manner. Requests quotes from vendors and assists with billing questions or concerns.

Assists with development and implementation of department records management program, including the efficient processing, recording, filing, and retrieval of necessary materials.

Maintains inventory office/janitorial supplies and equipment for the department; ensures department personnel have necessary items.

Prepares and maintains records and files of personnel; types memorandums, statements, letters, reports, and other documents.

Screens office visitors and telephone calls; receives and routes incoming mail; provides information and responds to complaints.

Performs related work as required.

Recommends ways of improving Miscellaneous Receivables account processes. Attends Director Staff Meetings and City Council Meetings and be prepared to make presentations to City Management and Mayor and City Council as needed.

Must follow all rules of telephone courtesy in all telephone communications. Must display professionalism and respect at all times to City staff and customers.

Performs other duties as assigned.

Competencies for Successful Performance of Job Duties

Knowledge of

• Department policies, procedures, and practices
• Public relations and communications
• Basic accounting principles and financial management, such as budget preparation and cost monitoring
• Modern office procedures and methods including computers and applicable software, such as ESO Solutions Software Program and WebEOC Software Program
• English grammar, spelling, and punctuation

Skills and Abilities

• Skill in planning, organization, and time management
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Skill in customer service delivery
• Ability to receive and follow directions from supervisor
• Ability to project a positive and professional image of the City of Laredo
• Ability to establish and maintain effective working relationships
• Ability to meet schedules and deadlines of the work
• Ability to maintain the confidentiality of information and professional boundaries
• Ability to communicate clearly and effectively both orally and in writing
• Ability to maintain good planning and organizational skills
• Ability to take and follow directions from supervisor
• Ability to give directions to and gain compliance from assigned staff
• Ability to perform strenuous work and routine work
• Ability to maintain a valid Texas Driver License and a good driving record
• Ability to project a positive and professional image of the City of Laredo
• Ability to comply with all City of Laredos policies and procedures
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position

Work Environment/Conditions and Physical Demands

Physical Effort Requirements

Position will have the following exposures

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards
• Occasional exposure to unpleasant environmental conditions and/or hazards
• Occasional outside work
• Frequent exposure to unpleasant environmental conditions and/or hazards
• Majority of work performed outside or with exposure to risk
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body
• Sedentary work involves sitting most of the time
• Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met

Work Environment Locations

Position will require the employee to work in the following types of work environments:

• Street environment (near moving traffic)
• Construction site
• Confined space
• Seldom
• Outdoor environment
• Vehicles
• Sometimes
• Office or similar indoor environment

Minimum Qualifications

• Required Education and Experience:
• Bachelors degree from an accredited college or university in Business Administration, Public Administration, or related field
• At least five (5) years of experience in high level administrative support
• Required Licenses and Certifications:
• Valid Texas Driver License
• If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment
• Required Background Check and Certified School Transcripts:
• A thorough background check and certified school transcripts will be required from all applicants who are offered employment
• Required Drug and Alcohol Testing:
• Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment
• Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing

City of Laredo Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer:

City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply.

Must be able to function in a principle-based organization that has a culture built on character and core values. The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:

• 10 days of paid vacation per year
• 6 1/2 days sick leave per year
• Pension plan
• Paid health and dental plan
• Life insurance
• 30-day waiting period

For a full description of our benefits, please visit our website at: www.cityoflaredohr.com under Employee Benefits

Skills

Accounting, Accounts Receivable Processing, Administrative Skills, Background Investigation, Billing, Budgeting, Business Administration, Calendar Management, Communication Skills, Computer Software, Construction, Custodial Services, Customer Support/Service, Dental Insurance, Driver's License, Employee Benefits, English Language, File Maintenance, Financial Management, Inventory Management, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Public Administration, Public/Media/Press/Analyst Relations, Record Keeping, Records Management, Retirement Plan, Risk, Schedule Development, Service Delivery, Time Management

About the Company

City Of Laredo