The Cherry Hill School is dedicated to fostering a vibrant educational atmosphere where every student and family feels welcomed. We are seeking an energetic and highly organized Front Desk Administrative Assistant to serve as the welcoming face of our office.
This vital role involves managing front desk operations, providing exceptional customer service, and supporting daily administrative functions to ensure a smooth and efficient workplace.
Key Responsibilities
- Greet Visitors:* Welcome students, parents, and staff with a friendly and professional demeanor, ensuring a positive first impression.
- Phone Management:* Operate multi-line phone systems, address inquiries promptly, and direct calls accurately to the appropriate departments or personnel.
- Mail and Deliveries:* Handle incoming and outgoing mail, packages, and deliveries efficiently, maintaining organized filing systems.
- Office Management:* Support tasks such as calendar management, appointment scheduling, and coordinating meetings.
- Inventory Control:* Maintain office supply inventory, order necessary materials, and ensure the workspace remains tidy and functional.
- Data Entry and Document Management:* Assist with data entry, proofreading documents, and updating records using Microsoft Office Suite and Google Workspace tools.
- Customer Support:* Provide exceptional customer service through excellent phone etiquette and personalized assistance to visitors or callers.
Requirements
- Experience:* Proven experience in front desk operations or office administration, showcasing strong clerical skills.
- Organizational Skills:* Excellent organizational skills with the ability to multitask effectively in a busy environment.
- Computer Proficiency:* Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, QuickBooks, and data entry software.
- Bilingual Abilities:* Bilingual capabilities are highly desirable to meet the needs of our diverse clientele.
- Customer Service Excellence:* Demonstrated experience with multi-line phone systems, phone etiquette, and a commitment to providing exceptional customer service.
- Typing Skills:* Strong typing skills with attention to detail for proofreading and ensuring document accuracy.
- Previous Experience:* Previous office management or administrative assistant experience preferred; personal assistant experience is a plus.
- Time Management:* Exceptional time management skills to prioritize tasks efficiently while maintaining professionalism under pressure.
Pay: $2,000.00 - $2,200.00 per month
Work Location: In person
