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The University of Texas at El Paso
Position Information
Hiring Department: Special Facilities Management
Job Location: El Paso, TX; On-site
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Non-exempt
Earliest Start Date: As soon as possible.
Salary: $34,320 annually
Required Application Materials
Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials.
Statement Of Duties And Responsibilities
Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director; directs calls to appropriate individual.
Prepares purchase requisitions and non-po vouchers; gets necessary document approvals and works with vendors.
Orders and monitors inventory and office supplies.
Organize and schedules production meetings.
Assists in the preparation of encumbrances and reconciliation reports
Maintains physical and digital filing systems.
Acts as a liaison for management by effectively interacting with faculty and campus personnel.
May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures.
This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records.
Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements.
Tracks work orders and inputs employment data.
Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; creates and maintains database and spreadsheet files.
Oversees temporary and hourly employees and assigns duties.
Ensures that deadlines are met and adapts to changing priorities
Maintains a high degree of confidentiality on all sensitive information this position is privy to.
Greets and assists visitors.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies. Other duties may be assigned.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education: High School diploma or equivalent
and
Experience: Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
Associate's degree or equivalent from two-year College or technical school within area of assigned responsibility
Bilingual in English/Spanish
Strong customer skills and ability to coordinate multiple projects. Proficiency in computer applications.
Why Pick UTEP
The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan . Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.
What UTEP Offers
Miner Perks and Benefits
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.
Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager.
This position is security-sensitive and subject to Texas Education Code
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law.
Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu , or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu .
Matched to your profile
We surface this role because it matches profiles like yours, not because we vet the employer. Always confirm the pay, location, and remote details on The University of Texas at El Paso's official site before you apply.