Summary
Open until filled with a 1st review date of June 22, 2026**Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness? Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities? Then this might be the opportunity for you!
We are looking for someone to join Team Yuma as a Deputy City Clerk, working with the City Administration- City Clerk’s Office. This ideal candidate is organized, detail-oriented, and committed to providing exceptional public service while supporting the important work of the City Clerk’s Office.
Under basic supervision, assists the City Clerk in performing the full duties of the office as defined by law; performs complex administrative, technical, legal and professional work, including staff supervision.
Prepares City Council agendas, records meeting minutes, provides support in managing and maintaining official and historical municipal records; assists in coordinating municipal elections, and verifies and ensures compliance with local, state, and federal rules and regulations and open meeting laws.
ESSENTIAL FUNCTIONS
- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills.
- This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required.
- The job description does not constitute an employment agreement and is subject to change at any time by the employer.
- Essential duties and responsibilities may include, but are not limited to, the following:
- Assists the City Clerk in managing the official records of the City; serves as designated records officer of City records and verifies the accuracy of technical files and official records of the City; verifies City records management and retention program is compliant with Arizona statutes.
- Attends City Council meetings, executive sessions, work sessions, retreats, board and commission meetings, and other official City meetings as required, including evening, weekends, and holidays; provides administrative support and ensures compliance with applicable legal requirements.
- Provides direct administrative and technical support to the Mayor, City Council, City Administrator, City Clerk, boards, commissions, and committees regarding agendas, meeting procedures, records, and compliance requirements; and prepares and distributes updates of the City Code and City Charter.
- Assists with the administration of public records requests and ensures compliance with Arizona Public Records Law and applicable records retention requirements.
- Manages the preparation, posting, publication, and retention of agendas, minutes, notices, and related meeting records; ensures compliance with Open Meeting Law requirements.
- Supports the City Clerk in various election-related tasks to ensure compliance with election regulations;
- Manages filings; tracks legislative actions concerning elections and campaign finance, monitors campaign finance reports, and contributes to initiative, referendum, and recall materials.
- Coordinates timely appointment of board and commission members.
- Administers and maintains electronic agenda management, records management, and document retention systems; develops procedures and provides user training to City staff.
- Supports emergency operations and continuity of government functions by coordinating emergency meetings, records, notices, proclamations, and official actions as required.
- Assists in supervising personnel, including hiring, scheduling, training, coaching, performance management, and professional development.
- Serves as Acting City Clerk and assumes City Clerk responsibilities in their absence and exercises delegated authority necessary to ensure continuity of operations by accepting claims and subpoenas, attesting to the Mayor’s and Administrator’s signatures on contracts, ordinances, resolutions and other legal documents, and certifying and notarizing official documents.
- Supports the relationship between the City and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the “Yuma Way”, and complies with all City policies and procedures.
- Maintains strict confidentiality of sensitive, privileged, and legally protected information, including executive session materials, personnel matters, legal documents, election-related records, and other work-related issues and City information; performs other duties as required or assigned.
Minimum Qualifications
- Education, Training and Experience Guidelines
- Associate’s degree in public or business administration, or related field;
- AND four years of administrative experience required, preferably in a municipal or county clerk's office in Arizona;
- OR an equivalent combination of education, training and experience.
- Supervisory experience preferred.
- Knowledge OfCity organization, operations, policies and procedures.
- Federal, State, and City laws, statutes, and ordinances governing City administration, open meetings, public records, and elections.
- Parliamentary practices and procedures governing public meetings.
- Principles and practices of record-keeping, records management, records retention, confidential records management, and contract management.
- Municipal election laws and procedures.
- Legal, ethical and professional rules of conduct for public sector employees and elected officials.
- Safe work practices and security precautions in a public sector environment.
- Skill InAnalyzing technical and statutory issues, evaluating alternatives, and developing recommendations.
- Interpreting and applying state and Federal rules and regulations and statutory standards.
- Researching, reviewing, correcting and maintaining complex and extensive public records.
- Verifying the City’s compliance with all laws, regulations, and rules.
- Assessing and prioritizing multiple tasks, projects and demands.
- Dealing tactfully and courteously with those seeking information about City functions and activities.
- Operating a personal computer utilizing standard and specialized software.
- Establishing and maintaining effective working relationships with co-workers, City Council, Mayor, City Administrator, City departments and staff, regional government agencies, and the public.
- Communicating effectively verbally and in writing.
- License And Certification
Requirements
- A valid Arizona State Driver’s License is required.
- Position requires regular travel throughout the community to conduct official City business, including posting legal notices and liquor license applications, attending meetings, and supporting City Clerk operations.
- Certification as a Certified Municipal Clerk (CMC) through the International Institute of Municipal Clerks (IIMC) and Certified Elections Official designation through the Arizona Municipal Clerks’ Association (or equivalent) must be obtained within four years of appointment.
- Notary Public license is desired.
PHYSICAL DEMANDS
AND
WORKING ENVIRONMENT
Work is performed primarily in an office environment with frequent use of a computer and standard office equipment. Position requires sitting for extended periods, attending meetings, and occasional lifting of files and records. Work may require attendance at evening and weekend meetings, travel between City facilities, and occasional participation in community events and public meetings.
- The City of Yuma offers the following benefits to Full-time City employees:ARIZONA STATE RETIREMENT SYSTEM (ASRS)
- City employees are automatically enrolled in the Arizona State Retirement System.
- Employees contribute 12.12% (pre-tax) and the City contributes 12.12% of employee gross wages through automatic deduction.
- Should an employee terminate City employment, the ASRS funds may be withdrawn or remain until retirement.
- Contributions to the ASRS are in addition to FICA (Social Security taxes).LONG TERM DISABILITY (LTD)
- Included through the Arizona State Retirement System.
- Employees contribute .15% and the City contributes .15% of employee gross wages.
- LTD contributions are in addition to FICA (Social Security taxes).SHORT TERM DISABILITYThe City provides short-term disability coverage at no cost to the employee.
- Short-term disability replaces part of your income if you can’t work for a short time due to a covered disability.SOCIAL SECURITY & MEDICARE
- Employees pay a contribution into the Social Security & Medicare System.WORKER'S COMP.
- Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of Yuma for all employees.UNEMPLOYMENT INSURANCE
- Employees are covered by Unemployment Insurance.MEDICAL, DENTAL, and VISION INSURANCE
- The City of Yuma is proud to provide medical, dental and vision insurance for its employees which is administered by the Yuma Area Benefit Consortium.
- Employees may choose from two traditional PPO plans or a High Deductible Health Plan with a Health Savings Account.
- Dependent premiums are paid one month in advance and are pre-taxed (unless waived). Additional information regarding medical, dental and vision benefits may be requested from the City's Human Resources Department.LIFE INSURANCE
- The City provides a life insurance policy for employees in an amount that is equal to your annual salary.
- An Accidental Death and Dismemberment rider is also included for an equal amount.
- Employees may elect, at their cost, additional life insurance for up to 5X their annual salary.
- Various voluntary insurance policies are available at your cost and may be set up as an automatic payroll deduction.
- Information is available from the City's Human Resources Department.FLEXIBLE SPENDING ACCOUNT
- The plan establishes a reimbursement account, which is designed to provide you with a means of paying for certain medical, dental, vision, and dependent care expenses with pre-tax dollars.
- The amount you designate is subtracted from your earnings before taxes and is deposited in your flexible spending account.
- As a new employee you have 30 days from your hire date to enroll.EMPLOYEE ASSISTANCE PROGRAM
- Provides free counseling sessions for employees and family members, as well as a 24-hour crisis line for emergencies.COMPENSATORY LEAVE (COMP. TIME)
- Paid leave that an employee has elected to accrue in lieu of overtime payment.GENERAL LEAVE
- This leave is available for all regular full-time and regular part-time employees.
- General Leave is paid leave for an employee's personal time off.
- General Leave can normally be used 90 days after your hire date.
- General Leave accrual varies by the employee's years of service and employment status.0 to 5 years = 6.14 hours per pay day or 153.5 hours annually5 to 10 years = 7.74 hours per pay day or 193.5 hours annually10 to 15 years = 8.06 hours per pay day or 201.5 hours annually15 to 20 years = 8.7 hours per pay day or 217.5 hours annually20+ years = 9.34 hours per pay day or 233.5 hours annually
- SICK LEAVE
- Employees are eligible to utilize paid sick leave immediately following 90 calendar days from their date of hire.
- July 1 of each year, employees will have 40 hours of sick leave added to their sick leave bank.
- New employees will have 40 hours of sick leave added to their sick leave bank on their date of hire.PAID PARENTAL LEAVEThe City provides up to 4 weeks of paid parental leave to employees following the birth of an employee’s child or the placement of a child with an employee in connection with adoption or foster care.HOLIDAYS
- The City recognizes 12 holidays per year.
- Holiday pay is at eight hours per holiday.
- New Year's Day
- Martin Luther King, Jr. Day (third Monday in January)
- President's Day (third Monday in February)
- Memorial Day (Last Monday in May)
- Juneteenth
- Independence Day
- Labor Day (First Monday in September)
- Veterans Day
- Thanksgiving Day
- Day After Thanksgiving
- Christmas Day
- Additional Day in conjunction with Christmas
- DEFERRED COMPENSATION
- Employees may participate in a tax-sheltered Annuity Plan (457 Plan) through payroll deduction to provide additional retirement income.TUITION REIMBURSEMENTThe City provides eligible employees tuition reimbursement for undergraduate and graduate level courses.
- Eligible full-time employees may receive up to a maximum of $3,500 per calendar year.SMOKE-FREE
WORK ENVIRONMENT
- The City prohibits smoking in, and within a reasonable distance of, all buildings used by the City for the conduct of City business or buildings or facilities used or occupied as workspace by City employees. This includes City owned and operated vehicles. This policy applies to all City employees, volunteers, citizens, and other persons entering or using City owned or operated facilities and/or vehicles.01By marking "Yes", I understand that my answers to the supplemental questions must be verifiable in the education and/or work experience section of my application.
YesNo02Do you have an Associate's Degree or greater in Business, Public Administration or related field?
YesNo03What is your highest level of education?
- Master's Degree or higher
- Bachelor's Degree
- Associate's Degree
- High school diploma or GEDNone of the above04If you answered "Yes" to the question above, please indicate your degree type and field of study.
- If you do not hold a degree, please enter "N/A".05How many years of administrative experience do you possess?6 or more years of experience4-5 years of experience2-3 years of experience
- Less than 2 years experience
- No experience06Which best describes your Supervisory experience?4 or more years supervising employees, including performance evaluations, coaching, and disciplinary actions2-3 years of supervisory experience
- Less than 2 years of supervisory experience
- No supervisory experience07A valid Driver's License is required at the time of application and an Arizona Driver's License will be required, if hired.
- Do you possess a valid Driver's License?
Yes, I possess a valid Arizona State Driver's License.
Yes, I possess a valid Driver's License from a state other than Arizona AND I agree to obtain a valid Arizona Driver's License as required.
No, I do not have a valid Driver's License.08The position requires regular travel throughout the community to conduct official City business, including posting legal notices and liquor license applications, attending meetings, training, conferences, and other off-site events. Are you willing and able to meet these requirements?
YesNo09Do you possess Arizona Municipal or County Clerk's office experience? Check all that apply.
- Arizona Municipal Clerk's office experience
- Arizona County Clerk's office experience
- Non-Arizona Municipal and/or County Clerk office experience
- No municipal or county clerk's experience10How many years of experience performing duties related to municipal clerk operations, records management, public meetings, elections, or public records administration do you possess?6 or more years4 or more years2-3 years
- Less than 2 years
- No experience11Which of the following best describes your election experience supporting municipal, county, school district, special district, or other government entities?
- Extensive experience
- Moderate experience
- Limited experience
- No experience12Which of the following best describes your experience preparing agendas, posting meeting notices, preparing and reviewing minutes, and ensuring compliance with Open Meeting Law requirements?
Extensive experienceModerate experenceLimited experienceNo experience13Which of the following best describes your experience with public records management and public records requests?
- Extensive experience managing records retention programs and responding to public records requests
- Experience responding to public records requests
- Experience maintaining official records but limited experience with records requests
- No experience14A Certified Municipal Clerk (CMC) certification through the International Institute of Municipal Clerks (IIMC) AND a Certified Elections Official certification through the Arizona Municipal Clerks Association are required within four years.
- Do you agree to these terms?
Yes, I agree to these termsNo, I do not agree to these terms15Do you currently hold a valid Notary Public license?
YesNo16This position may be asked to attend City Council meetings, executive sessions, board and commission meetings, retreats, elections, emergency meetings, and other official City functions that occur outside normal business hours, including evenings, weekends, and holidays. Are you willing and able to meet these scheduling requirements?
YesNo Required Question