Administrator I

SummaryOpen to all King County Employees and the general publicKing County Metro is searching for a self-motivated administrative professional with good judgment, an eye for accuracy, and strong customer focus to provide support to the General Manager’s Office (GMO). This Administrator I will provide administrative support to the Director of Partnerships & Engagement and the Director of Communications & Marketing within the Chief of Staff Office in the GMO. They will work closely with leaders and staff within the GMO to execute complex and critical administrative support for the agency.

This position will report to the Administrative Supervisor within the Administrative Services Section in the Finance & Administration Division.

This recruitment will fill one (1) Term Limited Temporary / Special Duty Assignment expected to last until 12/31/26 and may be used to generate a pool for future Career Service, Term Limited Temporary (TLT), and Special Duty Assignment (SDA) positions that may occur in this classification in MTD. The pool would be retained for twelve months from date of posting and may be used at the discretion of the hiring authority.

Job

Duties

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As the Administrator I, you will:

Maintain the managers' high-volume and complex calendars; proactively providing context for appointments when necessary, using sound judgement in decision-making, and assisting in tracking priorities.

Schedule, organize, and support various meetings and events on behalf of the managers or their staff, such as facility and technology reservations, material development, note-taking, etc.

Prepare, format, edit, and send formal and informal communication on behalf of and in support of the managers or workgroups. Track project deadlines including coordinating with internal and external customers and researching and assembling related documentation for leadership review.

Be the delegated authority to independently handle many daily administrative support duties for and on behalf of the managers.

Maintain confidentiality and earn the trust and respect of co-workers through honesty, integrity, and professionalism in all interactions.

Use independent judgment to screen telephone calls, emails, meeting requests, and visitors to provide exceptional customer service.

Develop, implement, and ensure maintenance of section-wide processes to support various administrative programs or projects such as interagency agreements, correspondence, signature routing, onboarding and offboarding, records retention, travel and training plans, etc.

Provide administrative expertise and guidance on processes for staff within the Partnerships & Engagement and Communications & Marketing sections.

Perform other special projects and related duties as assigned.

Experience, Qualifications, Knowledge,

Skills

• We are looking for candidates who have: 2 years of experience performing administrative support work and functions in a professional setting, OR an equivalent background of education and experience necessary to perform the job duties.
• Experience coordinating a high volume of diverse assignments and competing priorities while maintaining strong attention to detail in a sometimes­ ambiguous work environment.
• The ability to be flexible, adaptable, and work independently to make good decisions with sound judgment, tact, and diplomacy.A customer-focused mindset and can work with diverse groups of customers in person, via telephone and e-mail, while maintaining an appropriate level of confidentiality.A commitment to supporting and strengthening coordination within the team.
• Clear communication skills, both verbally and in written form.
• Experience leveraging technology tools, including intermediate-level skills in Microsoft Excel, Outlook, PowerPoint, Visio, Word, Adobe, Docu
• Sign, Teams, and SharePoint.
• Highly Competitive Candidates Will Have (desired, But Not Required)
• Experience supporting Senior leaders and/or large teams.
• Knowledge of Metro Transit policies & procedures.
• Knowledge of how large organizations work, including how to get things done through formal and informal channels.
• Supplemental Information
• This recruitment is open to all King County Employees and the general public.
• King County employees applying for the SDA need to have passed their six (6) month probationary period in their current position.
• Required Application & Selection Process
• Submit an online employment application.
• Complete supplemental questions.
• Completed applications will include at least 10 years of employment history (if you have 10 or more) or to include relevant experience.
• Work Location:
• This is a hybrid position.
• The main work site for this position is King Street Center, 201 S Jackson St., Seattle, WA 981
• 4. The team works in a hybrid model, with days in the office as well as telecommuting.
• Currently, employees are required to be in the office a minimum of two days per week.
• There is a plan for this to increase to three days by the end of the summer.
• The ratio of remote to onsite work is subject to change depending on business needs.
• Employees have access to shared workspaces at various King County facilities.
• Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Union Representation: This position is not represented by a labor union.
• Forbes named King County as one of Washington State's best employers.
• Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence.
• Are you ready to make a difference?
• Come join the team dedicated to serving one of the nation's best places to live, work and play.
• Class Code
• If you are interested in pursuing this position, please follow the application instructions carefully.
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact: Tracy Bylund, tbylund@kingcounty.gov.
• Forbes named King County as one of Washington State's best employers.
• Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence.
• Are you ready to make a difference?
• Come join the team dedicated to serving one of the nation's best places to live, work and play.
• Guided by our "True North", we are making King County a welcoming community where every person can thrive.
• We value diversity, inclusion and belonging in our workplace and workforce.
• To reach this goal we are committed to workforce equity.
• Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards.
• We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an

Equal Employment Opportunity

(EEO) EmployerNo person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Benefits

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12 paid holidays each year plus two personal holidays Generous vacation and paid sick leave Paid parental, family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving Program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programsFor additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.

If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.

Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.01How many years of professional administrative working experience do you have?

No experienceLess than 1 year1 to 2 years2 to 3 years3 to 4 years4 or more years02Please indicate the positions and teams for which you have provided administrative support. Check all that apply.

• Supervisors and Managers
• Frontline workers who interact directly with the public
• Executive or senior leadership
• Teams of no more than 5 people
• Teams of 6 to 15 people
• Teams of 16 to 40 people
• Teams of 40 or more people03Please select what computer programs you have intermediate-level skills in (check all that apply)
• Word
• Excel
• OutlookPowerPointTeamsSharePointVisio
• Adobe
• Docu
• Sign
• None of the above, but willing to learn04Do you have experience coordinating and supporting virtual meeting environments such as via Zoom and/or Teams?

YesNo05MTD- Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? AND Do you possess the skills and abilities to qualify for this position?

Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.

• No.06MTD
• If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:
• 1. The title you held when you received your layoff notice
• 2. The department you worked in
• 3. The effective date of your layoff07MTD/Nepotism
• If you have a relative who works for King County Metro Transit, please provide the employee's name, position, and your relationship.
• Note: A relative is defined as a parent, child, sibling, spouse or domestic partner, aunt or uncle, niece or nephew, grandparent, grandchild, in-laws, children, or relatives of a domestic partner.
• If you do not have a relative employed by King County Metro, please indicate “N/A”.08MTD/Nepotism
• If you have a relative who works for Metro, please provide the Division of King County Metro that they currently work in. Select all that apply.a. Bus Operations Divisionb.
• Capital Divisionc.
• Employee Services Divisiond.
• Facilities Divisione.
• Finance & Administration Divisionf.
• General Manager's Officeg.
• Marine Divisionh.
• Mobility Divisioni.
• Rail Division (including Streetcar)j. Safety, Security & Quality Assurancek.
• Vehicle Maintenancel.
• I do not know which Division my relative works in at Metro Transitm.
• I do not have a relative that works for King County Metro Required Question