Administrative Support Assistant

Thompson Coburn, a large full-service law firm with offices in multiple cities across the United States, is seeking an Administrative Support Assistant (ASA) to fill a full-time, non-exempt position in its Chicago office. With more than 450 attorneys and experience in over 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service.

Guided by our core values of integrity, innovation, diversity, and collaboration, we foster a welcoming, inclusive, and high-performing work environment.

The Administrative Support Assistant role is an entry-level position designed to build a strong foundation in legal administrative support. This role provides essential clerical and administrative assistance to attorneys, paralegals, and legal administrative staff while offering hands-on training, mentorship, and opportunities for professional growth.

Administrative Support Assistants are part of a firmwide administrative support team (FAST) and provide assistance across multiple attorneys, practice groups, and offices. Individuals in this role are expected to be detail-oriented, dependable, coachable, and motivated to learn in a fast-paced professional environment.

This is an excellent opportunity for candidates seeking to develop valuable experience within a professional service environment. This position requires in-office support.

Key Responsibilities

• Provide clerical and administrative support to legal support staff, attorneys, and paralegals under the guidance of experienced Legal Administrative Assistants or Specialists.
• Ensure attorney time entries are entered, proofread, edited as necessary, and released in accordance with firm deadlines and billing requirements.
• Profile, upload, and manage documents within the Firm’s electronic document management system; organize and maintain paper files as needed.
• Perform scanning, copying, printing, and document production tasks to support attorneys and legal teams.
• Enter invoices and attorney expense reports into the Firm’s expense management system as assigned.
• Assist with special projects, overflow work, and team-based administrative responsibilities to ensure consistent coverage and efficient workflow.
• Support a collaborative team environment by maintaining flexibility, professionalism, and a service-oriented mindset.

Education And Experience Qualifications

• High School Diploma or equivalent required; Associate Degree preferred.
• Minimum of one (1) year of experience in an administrative, office support, or professional services environment preferred.
• Intermediate proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to manage multiple tasks, meet deadlines, and work effectively in a fast-paced environment.

Compensation

For applicants that meet the experience requirements for the role and are physically based in Chicago, IL, the expected salary range is $44,000 - $50,000 annually upon commencement of employment.Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications.This is in addition to a comprehensive benefit package offered by the Firm.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty.

Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums and medical reimbursement)
• Paid Holidays
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care

Equal Opportunity Employer M/F/D/V