Job Title: Temporary Benefits Administrative Assistant
Department: Human Resources
Reports To: Benefits Coordinator
Our Company: We are an established Company with operations in Brawley, Coachella, Salinas Valley, and Santa Rosa, California, and Yuma, Arizona. We pride ourselves with providing agricultural labor, custom harvesting, and operational support to our customers with an emphasis of enhancing value to our farmers’ all while maintaining safety, quality, and innovation in mind.
Our team is incredibly dedicated, pioneering, abides by integrity and is our number one asset.
Deadline to Apply: All applications will be considered as received. The position will be filled based on the candidate’s qualifications and experience.
Summary
This is a temporary position working in the Human Resources Benefits Department. The Benefits Administrative Assistant will be responsible for assisting the benefits Coordinator with the administration of employee benefits. Additional duties may include providing assistance in other areas of the Human Resources Department.
Essential Duties and Responsibilities
- With guidance, ensure that benefits are implemented according to Summary Plan Documents, Company Policies, HIPAA, laws, and regulations.
- Offer and explain company benefits, such as healthcare, dental, vision, life insurance, and 401(k) plans, including open enrollment.
- Conduct benefit-related presentations and meetings.
- Transmit benefit eligibility information and ensure accurate employee premium deductions.
- Be knowledgeable and stay informed of benefit trends as applicable to our workforce.
- Process garnishments.
- Ensure the retention of benefit- and leave-related records.
- Create and nurture professional working relationships with all Company team members (i.e., HR Colleagues, Managers, Forepersons, Safety Coordinators, Payroll, DOT, and Accounting personnel).
- Ability to travel to other Company locations as needed.
- Filing.
- Perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Your Qualifications
- Strong verbal and written communication skills.
- Strong interpersonal, negotiation, and conflict resolution skills.
- Strong organizational skills and attention to detail.
- Strong time management skills with a proven ability to multi-task and meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to act with integrity, professionalism, and confidentiality.
- In depth knowledge of Human Resources processes and functions as it relates to employee benefits and leaves.
- Proven collaboration with Company stakeholders and external stakeholders.
- Proficient with Microsoft Office Suite.
- Proficiency with or the ability to quickly learn the Company’s HRMS and record retention applications.
Your Education and Experience
- At minimum, an Associate Degree in Human Resources, or a related field, desired.
- At least 1 year of human resources and benefits in the agriculture industry preferred, that would provide the level of knowledge and ability required for the position.
Your Language Skills
- Must have the ability to communicate effectively and a professional manner with all Company employees, including general labor, administrative, supervisory and management employees and external stakeholders.
- Proficiency in English and Spanish required.
Your Mathematical Skills
- Must have the ability to add, subtract, multiply, and divide; apply concepts of basic algebra; and interpret graphs, charts, and tables.
Other
- Travel to Yuma Arizona and other company locations is required about 30%.
- Requires working outside normal business hours and weekends.
Physical Requirements and Work Environment
- Prolonged periods of sitting at a desk and working on a computer.
- Operating a computer, calculator, copier, and typewriter involves repetitive hand and arm movements.
- Entering data by touch requires the ability to hear computer alarms for errors.
- Must be able to manage multiple tasks and work in a fast-paced environment with frequent interruptions.
- Communication with staff members occurs orally, by telephone, email, or in person.
- Must be able to interact professionally with customers and vendors.
- Reaching, stooping, pulling, pushing, and manual dexterity.
- Light to moderate lifting (up to 40 pounds).
- Must be able to visit all Company work areas, including offices, fields, shops, and other locations.
- Driving for extended periods of time.
- Flying to destinations as necessary.
- Staying in hotels or motels for extended or indeterminate periods.
- Working outdoors, including walking and sitting in fields under various weather conditions.
- Flying to destinations as necessary.
EOE
Pay: $19.00 - $22.00 per hour
Benefits
- Flexible spending account
- Health insurance
Education
- High school or equivalent (Preferred)
Experience
- Benefits administration: 1 year (Preferred)
Work Location: In person
