Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations for a property operations team. This is a Long-term Contract opportunity for someone who enjoys working in a collaborative, small-team environment and can manage a wide range of administrative tasks with minimal direction.

The ideal candidate is experienced, proactive, and comfortable handling communication, scheduling, records, and general office support in a detail-oriented in-office setting.

Responsibilities

• Manage front office activities by greeting visitors, answering incoming calls, and directing inquiries in a detail-oriented manner.
• Coordinate calendars, appointments, and meetings while helping maintain an organized daily schedule for the team.
• Prepare, update, and maintain files, records, and other administrative documentation with strong attention to accuracy.
• Enter and track data across office systems to support reporting, recordkeeping, and day-to-day operational needs.
• Provide administrative support for routine office functions, including correspondence, document preparation, and general clerical tasks.
• Assist with basic bookkeeping or financial administrative work, including tasks where QuickBooks knowledge may be beneficial.
• Take initiative in handling shifting priorities and complete assignments efficiently with limited supervision.
• Support a busy property operations environment by helping the team stay organized as workload demands increase.