Quaker City Mercantile is seeking a full time, in office, Executive Assistant /Office Manager with a minimum of 2 years of relevant experience for a fast paced and creative environment.
Responsibilities
- New Business Development
- Managing the CEO’s daily and weekly schedule
- Handle all personal appointments for CEO
- Ordering personal items for CEO
- Assisting in CEO’s personal and work travel
- Assist President with HR responsibilities
- Book all employee travel and submitting travel expenses
- Open and close the office space each day
- Answering phones and pushing out calls/messages.
- Greeting visitors and managing incoming and outgoing mail and deliveries.
- Managing Office Calendar and Sending reminders for office closures holidays, etc.
- Managing and Ordering all Office Supplies
- Assisting employees with any purchases, ensuring competitive prices and on time delivery.
- Managing the office cleaners and cleanliness standards.
- Working with building management on office maintenance.
- Preparing office & conference room for client meetings.
- Archive Projects to ensure organization of older records.
- Managing off site storage facilities.
Job requirements
- Must have 2+ years of relevant experience
- Competency in all Microsoft Applications, particularly Outlook, Excel and Zoom
- Helpful to know Quick Books and expense related software
- Must have a self-starter mentality and possess an ability to work well under pressure
- Detail orientated with strong communication skills
- Ability to anticipate and solve problems
- Punctual and reliable
- Team player and willing to go above and beyond when needed
