Office Administrator

OVERVIEW OF POSITION

We are seeking a dedicated and professional Office Administrator to join our team. This role is essential in providing excellent customer support and ensuring the smooth operation of our office. The ideal candidate will be organized, detail-oriented, and possess strong communication skills.

As the first point of contact for our clients and visitors, you will play a crucial role in creating a positive impression of our organization.

ESSENTIAL JOB FUNCTIONS

• Ensure the office is clean, organized, and well-maintained.
• Coordinate with the Maintenance, Facilities, MIS, and other departments to keep office facilities and equipment running smoothly.
• Manage office supplies inventory.
• Greet visitors; assist in hosting and escorting.
• Assist in scheduling meetings and lunches and coordinating conference rooms.
• Assist in planning travel.
• Provide an administrative link between the office and HR.
• Maintain Outlook calendars and lobby display presentations.
• Basic administrative tasks including data entry, document preparation, scanning and archiving, and report generation and formatting.
• Assist in promoting an office environment that encourages creativity, cohesion, dedication, and pride in one’s work.

SKILLS

• EXPERIENCE
• EDUCATION:
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an office administrator, office assistant, or relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Discretion with confidential information.
• Team player and cheerleader; someone who knows how to bring their teammates up.

ADDITIONAL INFORMATION

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, or skills required. Employees may be required to perform other job-related duties as assigned, consistent with business needs and applicable law.

Due to the nature of our work and applicable U.S. export control laws, this position requires International Traffic in Arms Regulations (ITAR) eligibility. Only individuals who qualify as a “U.S. person” as defined by ITAR (U.S. citizens, U.S. permanent residents, refugees, or asylees), unless specified otherwise within job description, are eligible for employment.

Applied Aerospace & Defense (“AA&D”) is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Applicants who require reasonable accommodation for any part of the application or hiring process due to disability, medical condition, or other protected reason may contact the Human Resources Department. Requests will be reviewed in accordance with applicable law.

Where required by law, the applicable pay range and a summary of benefits and other compensation for this position will be provided.

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