Executive Assistant and Office Coordinator

At Signal Advisors, we are dedicated to tackling the retirement crisis. With 69% of Americans not working with a financial advisor and only a quarter having a financial plan, our mission is crucial. Since our launch in 2020, our Detroit team has grown to over 130 talented individuals across the country, blending new technologies with comprehensive services to empower financial advisors.

We are on the lookout for an enthusiastic Executive Assistant and Office Coordinator who will be the heartbeat of our Detroit headquarters and a vital partner to our leadership team.

In this role, you will enable our executives to focus on high-impact tasks by expertly managing ever-changing schedules and creating a welcoming office environment that reflects the Signal culture for both local and visiting team members, as well as our customers.

As the connective tissue of our organization, you will ensure smooth operations by coordinating schedules, managing our physical space, and attending to details with precision.

Key Responsibilities

• Executive Support: Skillfully manage complex and dynamic calendars for key executives, prioritizing meetings based on business needs.
• Office Stewardship: Oversee daily office operations in our Detroit location, including vendor relations, supply management, and ensuring the space is always prepared for client visits.
• Travel & Logistics: Arrange seamless travel plans and comprehensive itineraries for executives and visiting team members.
• Culture & Events: Collaborate on organizing team-building activities, local office lunches, and assist in executing other internal and external events.
• Special Projects: Take responsibility for various administrative projects, from internal communications to document preparation.

What We’re Looking For

• Attention to Detail: You possess an