Office Administrative Coordinator

Compensation and Benefits

BELFOR and BELFOR Franchise Group (BFG) provide competitive compensation and an extensive range of benefits, including but not limited to, a 401(k) with matching contributions, medical, dental, and vision insurance, as well as disability and life insurance options. Additional perks include an Employee Assistance Program, paid holidays, and generous paid time off.

Position Overview

As an Office Administrative Coordinator, you will play a vital role in supporting our field office operations. Successful candidates will efficiently manage incoming communications, including mail and phone calls, ensuring they are directed to the appropriate parties.

Additionally, you will be responsible for key financial functions such as Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll support as needed.

Responsibilities

• Maintain an organized workspace to reflect BELFOR's Practices, Processes, and Standards in all communications.
• Timely processing and entry of new jobs into JD Edwards as needed.
• Organize and maintain up-to-date job files for Estimator and General Manager review.
• Utilize JD Edwards and BCS for vendor list management.
• Ensure full compliance with vendor requirements.
• Perform monthly reconciliation of Accounts Payable statements.
• Maintain customer files across digital databases and physical filing systems.
• Participate in BELFOR-sponsored operations and safety training courses as required.

Requirements

• Administer front desk functions, including phone calls, visitor management, and mail distribution.
• Handle Accounts Payable processes, including sorting, matching, and scanning invoices and check requests.
• Manage Accounts Receivable by processing customer payments and appropriately depositing funds.
• Possess a comprehensive understanding of customer service principles and practices.
• Ability to work under time constraints to meet specific deadlines.
• Exhibit strong attention to detail and a commitment to safeguarding the property and information of others.

Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel classified in this role.