Job Overview
We are seeking a dynamic and highly organized Office Coordinator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth daily functions and fostering a productive, welcoming environment. Your energetic approach and exceptional organizational skills will drive efficiency across administrative tasks, vendor relations, event planning, and team support.
This position offers an exciting opportunity to lead office management initiatives while supporting our team’s growth and success.
Duties
- Oversee daily office operations, including front desk management, multi-line phone systems, and calendar coordination for staff and executives
- Coordinate and plan company events, meetings, and training sessions to promote team engagement and professional development
- Manage vendor relationships, including negotiating contracts, processing invoices through QuickBooks, and ensuring timely deliveries of supplies and services
- Supervise administrative staff and provide guidance on clerical tasks such as filing, bookkeeping, and record keeping
- Handle human resources functions like onboarding new employees, maintaining personnel files, and supporting payroll processes
- Maintain accurate budgeting records and assist with financial tracking to ensure office expenses stay within allocated limits
- Support medical or specialized office management tasks if applicable, including appointment scheduling and patient or client communication
Requirements
- Proven experience in office management or administrative roles with strong organizational skills
- Demonstrated supervisory experience leading teams or managing projects effectively
- Proficiency in QuickBooks for bookkeeping and payroll processing
- Excellent communication skills with professional phone etiquette and customer service orientation
- Experience with event planning, vendor management, and schedule coordination
- Knowledge of human resources procedures including onboarding, training & development, and employee relations
- Familiarity with medical office management or front desk operations is a plus but not required
- Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail
Join us as an Office Coordinator to bring energy, organization, and leadership to our vibrant workspace! Your proactive approach will help us create a seamless office experience that supports our team’s success every day.
Pay: $43.06 - $57.77 per hour
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Tuition reimbursement
Work Location: In person
