Legal Administrative Assistant

Company Description

Malik Law PLLC is a results-driven, client-centered law firm based in Renton, Washington, providing sophisticated legal representation with personalized attention. Founded by attorney Richa Malik, the firm offers a deep understanding of the personal and emotional complexities involved in legal transitions, particularly within the U.S. legal system.

Practice areas include immigration law, wills and estate planning, family law, and personal injury, with a focus on delivering strategic, impactful solutions. The team serves a diverse client base and offers multilingual services in English, Hindi, Urdu, and Punjabi. Malik Law PLLC is committed to advocacy, integrity, and building long-term trust with individuals, families, and businesses.

Role Description

The Legal Administrative Assistant is a full-time, on-site role based in Seattle, WA. This position supports attorneys and legal staff by managing calendars, scheduling client meetings, organizing case files, and maintaining accurate records across multiple practice areas.

Daily responsibilities include preparing and formatting legal documents, filing and organizing correspondence, managing incoming calls and emails, and welcoming clients in a professional manner. The role also involves data entry, document scanning, and maintaining both physical and electronic filing systems to ensure timely and compliant case handling.

The Legal Administrative Assistant collaborates with the legal team to track case deadlines, coordinate with external agencies or courts as directed, and support a high standard of client service.

Qualifications

• Foundational understanding of law and legal processes, with exposure to immigration, family law, estate planning, or personal injury preferred.
• Proficiency in legal document preparation, including drafting, formatting, proofreading, and organizing pleadings, forms, and correspondence.
• Strong administrative assistance and organization skills, including calendar management, filing, data entry, and attention to detail in a fast-paced environment.
• Excellent communication skills for interacting with clients, attorneys, and external partners in a courteous, clear, and professional manner.
• Proficiency with office productivity tools (e.g., Microsoft Office, PDF editors, case management or CRM software) and ability to learn new systems quickly.
• Ability to maintain confidentiality, exercise sound judgment, and manage multiple priorities and deadlines with minimal supervision.
• High school diploma or equivalent required; associate’s or bachelor’s degree, or a paralegal/legal assistant certificate, is preferred.
• Experience in a law firm or legal environment is preferred; multilingual abilities (e.g., Hindi, Urdu, Punjabi) are a plus.