Legal Assistant/Paralegal needed in our New York office! The Legal Assistant/Paralegal plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions.
This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. This role will also handle paralegal level billable tasks. Minimum of three years’ experience working in a law firm environment, preferably working with commercial real estate attorneys.
P roficient in most current versions of MS Office including proficiency in Word, Excel and PowerPoint, preferred.
Duties And Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provide legal administrative support to attorneys.
- Assist with practice group billing and invoicing.
- Handle general correspondence
- Assist with due diligence as requested
- File of both physical and electronic documents.
- Take client calls, connecting all incoming calls, including initial screening for potential clients.
- Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
- Schedule and coordinate meetings including videoconferences, and conference calls.
- Manage attorneys’ contacts, schedule, and calendar.
- Track due dates and deadlines.
- Enter time for timekeepers and print reports as requested.
- Track and record own billable and non-billable time as applicable.
- Create, revise, and format legal documents.
- Prepare closing binders via iManage, as well as physical binders.
- Process expense reports
- Process check requests for vendor costs and trust disbursements
- Find and retrieve information from files.
- Assist with follow up on AR collection.
- Assist attorneys in preparation for meetings.
- Maintain confidentiality of client information.
- Coordinate projects and daily department functions
- Provide excellent customer service to all clients both over the phone and via email
- Update and track cases via excel sheet Assist attorney in preparing and managing real estate transactions, including acquisitions, sales, lease transactions, loan transactions and corporate matters.
- Identify which documents are necessary for closing and generate same with limited oversight
- Facilitate communication between the attorneys for buyers and sellers, clients, lenders and other parties involved in the transactions
- Attend closing with attorney when necessary
- Prepare signature pages for all deal documents
- Ability to transition between various types of transactions and support carious attorneys as needed
- Prepare and maintain closing checklists
- Maintain organized files for voluminous transactions
- Manage information through various firm databases, including but not limited to MS Teams, Word, Excel, iManage, and other platforms.
- Other duties as assigned
We have great benefits, most of which are effective on your first day:
- Heavily subsidized health insurance premiums
- Our health plan includes Firm paid HSA contributions ranging from $600 and $1,200 annually
- Firm pays 100% of employee only premium for dental and vision insurance and provides inexpensive options for dependents.
- Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts
- Life Insurance, paid by the Firm
- Long-Term Disability Insurance, paid by the Firm
- Employee Assistance Program (EAP)
- 11 paid holidays (in 2026)
- Generous PTO for full-time employees
- Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution.
The expected salary range for this position is between $80,000 and $100,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.
Greenspoon Marder is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
All inquiries will be kept confidential.
