Legal Secretary / Administrative Assistant – Manhattan Law Firm

Pitta & Baione LLP is seeking a reliable, organized, and detail-oriented Legal Secretary / Administrative Assistant to support the firm’s legal and administrative staff in our Manhattan office.

This position involves a combination of client communication, administrative support, mailing coordination, and records follow-up. The ideal candidate is professional, personable, highly organized, and comfortable working in a fast-paced law firm environment.

Responsibilities

Tasks for this position include supporting the firm’s legal and administrative staff in:

• Preparing and coordinating office mailings
• Calling clients after mailings to confirm receipt and assist with proper completion of documents
• Assisting with drafting simple legal forms and documents as directed
• Sending medical, insurance, and other record requests and following up with third-party record providers
• Maintaining organized records and tracking follow-ups
• Communicating professionally with clients, providers, and outside entities
• Performing general secretarial and administrative duties as needed

Requirements

The ideal candidate will possess the following strengths

• Meticulous attention to detail
• Strong organizational and multitasking abilities
• Excellent phone, written, and email communication skills
• Professional and courteous customer service skills
• Familiarity with Google Workspace, Microsoft Office, and Mac OS
• Positive attitude and willingness to assist where needed
• Ability to work independently and collaboratively
• Bilingual Chinese/English preferred

Compensation & Benefits

Competitive compensation commensurate with experience. Expected salary range is approximately $60,000–$80,000+ annually depending on qualifications and experience.

This role is fully in person office work. We have an amenity rich headquarters a few blocks from the World Trade Center. Must have residence in NY or NJ.

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Parental leave
• PLEASE DO NOT CONTACT US VIA EMAIL - APPLICATIONS ACCEPTED THROUGH INDEED ONLY*

About Us

Pitta & Baione LLP is a leading 9/11 compensation law firm dedicated to obtaining justice for victims. We offer a variety of benefits to our employees, including several insurance options and a 401(k).

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Type: Full-time

Work Location: Fully in-person in New York, NY 10005

Pay: $60,000.00 - $80,000.00 per year

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Parental leave

Language

• Chinese (Required)

Work Location: In person