Receptionist 3

We are looking for an experienced and service-focused Receptionist 3 to support daily front office operations. This is a Contract position offering the opportunity to create a welcoming environment for guests, clients, and vendors while keeping administrative workflows organized and efficient.

The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence in a fast-paced office setting.

Responsibilities

• Welcome visitors, clients, and service providers courteously, direct them appropriately, and ensure a positive arrival experience.
• Manage incoming phone traffic, route calls to the correct contacts, and record clear, accurate messages when needed.
• Oversee visitor check-in procedures and help maintain adherence to office access and security practices.
• Coordinate conference room reservations, schedule appointments, and keep shared calendars current and organized.
• Provide clerical support through document preparation, data entry, scanning, filing, copying, and record organization.
• Handle incoming and outgoing mail, packages, and shipments, ensuring timely distribution and proper processing.
• Partner with facilities and vendors to address maintenance needs, office requests, and supply coordination.
• Support travel planning, expense submission, and receipt reconciliation for team members as needed.
• Assist with meetings and office events by arranging room setup, catering, and audiovisual needs while communicating details to relevant stakeholders.