Position Overview
Woolf Farming, a third-generation family-owned business in California’s fertile Central Valley, is committed to sustainable, high-quality crop production.
In this full-time, on-site role based in Fresno, CA, the Bookkeeper & Administrative Assistant supports the Accounting Department by maintaining accurate financial records for multiple entities, processing transactions according to company policies, and providing essential administrative support to management and staff.
Key Responsibilities
- Greet and assist guests upon arrival.
- Serve as backup for answering incoming phone calls.
- Prepare bank reconciliations for all entities.
- Review ACH and Positive Pay check listings to ensure accuracy with supporting documents.
- Initiate wire transfers and perform bank-to-bank book transfers for all entities.
- Coordinate with banks regarding payment status and transaction issues.
- Calculate all related party and intercompany interest.
- Reconcile intercompany crop loans, receivables, payables, and interest on both accrual and cash bases, including the management of note receivables and interest for related and third parties.
- Process check deposits via remote deposit or in person at the bank.
- Record cash receipts, income, charge transactions, and journal entries.
- File all cash receipts, income, charge transactions, and journal entries for all entities.
- Prepare monthly intercompany funding schedule.
- Prepare weekly cash and line of credit (LOC) reports for management.
- Mail accounts payable checks.
- Recalculate interest expense and reconcile note payable balances to lender statements.
- Allocate Woolf Almond Development line of credit interest to development entities.
- Pay and record credit card charges and reconcile the credit card suspense account.
- Provide the accounts receivable clerk with amounts to bill for personal credit card usage.
- Maintain general ledgers for multiple trusts; manage cash needs and plan funding accordingly.
- Manage various projects and scheduling for the owners.
- Prepare materials and support documentation for board meetings.
- Schedule, manage, and deliver legal and corporate documents as required.
- Coordinate catering and food orders for meetings and management gatherings.
- Assist in gathering and organizing documentation for annual audit and tax filings with proper record maintenance.
- Serve as backup for ordering office and breakroom supplies, reviewing incoming orders and organizing items.
- Support month-end and year-end closing processes, including preparation of journal entries.
- Review and approve Accounts Payable (AP) runs for accuracy.
- Perform other duties as assigned by management.
Required Qualifications
- Associate’s Degree in Accounting, Finance, or a related field is preferred.
- 2-4 years of experience in bookkeeping or accounting and administrative support.
- Proficient in both accrual and cash basis accounting, including recording, reconciling, and reporting transactions accurately.
- Ability to research, compile, analyze, and interpret data effectively.
- Experience with accounting software applications, such as Famous, Access, and Excel spreadsheets.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent problem-solving, teamwork, and interpersonal skills for effective communication with team members, management, and external stakeholders.
- Strong organizational skills and attention to detail, with the ability to handle multiple priorities and meet deadlines.
- Self-motivated with the ability to work independently and collaboratively.
- Demonstrates exceptional accuracy, thoroughness, and strict confidentiality.
- Experience in agriculture or accounting for multiple entities is a plus.
Benefits & Perks
- Compensation: $24.00 - $29.00 per hour
- Employment Type: Full-time
- Seniority Level: Entry level
- Job Function: Administrative
- Industry: Food and Beverage Manufacturing
