Accounting Assistant (entry level)

Overall Responsibility

The Accounting Assistant is responsible to help perform a variety of accounting clerical tasks related to the maintenance/processing of accounting records, invoices, etc. The Accounting Assistant will also perform various clerical tasks such as filing, typing, verifying mathematical accuracy, balancing, etc.

Major Tasks and Responsibilities

• Answer incoming calls, forward calls, take messages, and notify employees that visitors have arrived.
• Assist in preparing control documents for use in reconciling one or more of the following: payroll, payables, receivable, health, job cost, and other transactions.
• Prepare various daily, weekly, monthly, annual and job-to-date reports, statement and/or invoices.
• Type correspondence, checks, reports, envelope labels etc.
• Establish and maintain files as directed by supervisor for payroll, accounts payable and general accounting documents.
• Order supplies for the office and organize supply room.
• Opens USPS and intercompany mail daily including other packages delivered.
• Courier between the two Flint offices.
• Collect and dispose of recycled materials.
• Maintain kitchen, conference room, and reception area to be presentable.
• Submits time sheets, vacation requests, absence reports, etc. to CFO.
• Perform additional assignments per supervisor’s direction.

Demonstrated Capabilities

• Team Player
• Communicates well with people in person and by telephone
• Flexible in handling rapidly changing requests to complete

Knowledge/Education/Skills/Abilities Required

Educational and experience requirements include: High school business, bookkeeping and tying courses. Some clerical experience is desirable. Basic understanding of bookkeeping and/or accounting procedures and techniques beneficial. This position is entry level, with on-the-job training.

Working Conditions

Business office environment.