Accounts Payable & Receivable Specialist

Accounts payable specialist manages outgoing payments and supports vendor relationships by reviewing invoices, purchase orders and expense reports for accuracy.

Their work helps prevent overpayments, duplicate charges and payment delays.

In addition to processing payments, accounts payable specialists track due dates, maintain organized records and ensure payments are issued on time.

This helps the company avoid late fees, maintain supplier trust and keep cash flow on track.

Key Responsibilities

• Process vendor bills with three-way PO/receipt/invoice matching; code to GL, cost center, project; route approvals per policy.
• Schedule and execute payment runs, maintain vendor master data, terms, W-9/1099 compliance, and early-pay discounts.
• Generate customer invoices, issue credit/debit memos; manage tax, freight, and pricing rules.
• Apply customer payments from bank feeds and gateways, research unapplied cash and chargebacks.
• Own AR aging and collections cadence; document dunning workflows; coordinate with Sales Ops/CS on disputes and short-pays.
• Reconcile AP/AR subledgers to the GL; prepare month-end schedules and support accruals, prepaids, and revenue/expense cut-off.
• Maintain audit-ready documentation, SOX/SOC control evidence, and standardized SOPs for procure-to-pay and order-to-cash.
• Create weekly cash forecasts and KPI reports (DSO, DPO, CEI, on-time payment rate); identify trends and propose process improvements.

Qualifications

• Proficiency with accounting software such as SAP, QuickBooks or Oracle
• Understanding of (GAAP)
• Familiarity with standard accounts payable procedures and workflows
• High attention to detail for accurate data entry and invoice matching
• Strong time-management skills to meet payment deadlines
• Knowledge of purchasing, invoicing and vendor payment terms
• Competence with spreadsheet tools for tracking and reconciling transactions
• Bilingual