Position Overview
The AR/AP Accounting Specialist is responsible for managing accounts receivable and accounts payable functions, ensuring accurate and timely processing of transactions. This role plays a key part in vendor relations and customer account maintenance.
Key Responsibilities
Accounts Receivable (AR)
- Generate and distribute customer invoices accurately and on a timely basis
- Monitor customer accounts and aging reports; follow up on outstanding balances
- Post cash receipts
- Maintain accurate records of customer transactions and communication
Accounts Payable (AP)
- Process vendor invoices, ensuring proper coding and approvals
- Prepare and execute payments
- Maintain vendor records and ensure documentation compliance (W-9s, Certificates of Insurance, 1099 tracking
- Reconcile vendor statements and resolve discrepancies
- Monitor AP aging and ensure timely payment of obligations
- Assist with year-end 1099 preparation and reporting
General Accounting & Support
- Assist with month-end and year-end close processes
- Prepare account reconciliations for AR/AP-related account
- Support audits by providing requested documentation
- Maintain accurate and organized financial record
- Ensure compliance with internal controls and accounting policies
- Collaborate with internal departments and external vendors/customers
Qualifications Education & Experience
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
- 2+ years of experience in AR/AP or general accounting rol
- Experience with D365 strongly preferred
Skills & Competencies
- Knowledge of accounting principles and practices
- High attention to detail and accuracy
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Proficiency in Microsoft Excel and other Office applications
- Ability to work independently and meet deadlines in a fast-paced environment
Physical / Work Requirements
- Office-based environment
- Ability to sit for extended periods and use a computer
