Accounting Assistant/Accounts Payable Clerk

Dodd Camera is looking for a full-time Accounting Assistant/Accounts Payable Clerk.

Qualifications

• Bachelor’s Degree (B.A.) or equivalent preferred.
• One to three years of related experience or equivalent.
• Proficient in computers, along with Excel.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Good judgment with the ability to make timely and sound decisions.
• Working knowledge of data collection, data analysis, evaluation, and scientific methods.
• Acute attention to detail.
• Ability to work with all levels of management.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Duties And Responsibilities

• Manages accurate and timely processing of accounts payable expenditures, including but not limited to document review, vendor set-up and maintenance, governmental reporting, standard invoices, petty cash reimbursements, and check generation and distribution.
• Manages accounts payable department and staff, including but not limited to overseeing 1099 processing, bill processing, policy and procedure updates, and staff development.
• Ensures that adequate internal controls are communicated and adhered to in all payable processes.
• Reviews, analyzes, modifies, and implements efficient and effective accounts payable processes, policies, and procedures.
• Ensures timely and accurate month-end close and reporting.
• Reviews and approves company invoices and expense reports.
• Prepares and presents accounts payable reports as required.
• Reviews, analyzes, and implements technological changes to enhance performance and meet customer requirements.
• Assigns duties and monitors the quality of work; assures staff conform to organizational policies and procedures and government regulations.
• Keeps up to date on the overall activities of the team, identifying problem areas and taking corrective actions.
• Performs other related accounting duties as assigned by management.
• Performs data entry or data analysis duties as assigned by management.

Competencies

• Analytical: Synthesizes complex or diverse information;
• Collects and researches data;
• Uses intuition and experience to complement data;
• Designs workflows and procedures.
• Problem-Solving: Identifies and resolves problems in a timely manner;
• Gathers and analyzes information skillfully;
• Develops alternative solutions;
• Works well in group problem-solving situations;
• Uses reason even when dealing with emotional topics.

Technical Skills

• Assesses own strengths and weaknesses;
• Pursues training and development opportunities;
• Strives to continuously build knowledge and skills;
• Shares expertise with others.
• Interpersonal

Skills

• Focuses on solving conflict, not blaming;
• Maintains confidentiality;
• Listens to others without interrupting;
• Keeps emotions under control;
• Remains open to others' ideas and tries new things.
• Oral Communication: Speaks clearly and persuasively in positive or negative situations;
• Listens and gets clarification;
• Responds well to questions;
• Demonstrates group presentation skills;
• Participates in meetings.
• Written Communication: Writes clearly and informatively;
• Edits work for spelling and grammar;
• Varies writing style to meet needs;
• Presents numerical data effectively;
• Able to read and interpret written information.
• Teamwork: Balances team and individual responsibilities;
• Exhibits objectivity and openness to others' views;
• Gives and welcomes feedback;
• Contributes to building a positive team spirit;
• Puts success of team above own interests;
• Able to build morale and group commitments to goals and objectives;
• Supports everyone's efforts to succeed.
• Cost Consciousness: Works within approved budget;
• Develops and implements cost-saving measures;
• Contributes to profits and revenue;
• Conserves organizational resources.
• Ethics: Treats people with respect;
• Keeps commitments;
• Inspires the trust of others;
• Works with integrity and ethics;
• Upholds organizational values.
• Organizational Support: Follows policies and procedures;
• Completes administrative tasks correctly and on time;
• Supports organization's goals and values;
• Benefits organization through outside activities;
• Supports affirmative action and respects diversity.
• Strategic Thinking: Develops strategies to achieve organizational goals;
• Understands organization's strengths & weaknesses;
• Analyzes market and competition;
• Identifies external threats and opportunities;
• Adapts strategy to changing conditions.
• Judgment: Displays willingness to make decisions;
• Exhibits sound and accurate judgment;
• Supports and explains reasoning for decisions;
• Includes appropriate people in decision-making process;
• Makes timely decisions.
• Planning/Organizing: Prioritizes and plans work activities;
• Uses time efficiently;
• Plans for additional resources;
• Sets goals and objectives;
• Organizes or schedules other people and their tasks;
• Develops realistic action plans.
• Professionalism: Approaches others in a tactful manner;
• Reacts well under pressure;
• Treats others with respect and consideration regardless of their status or position;
• Accepts responsibility for own actions;
• Follows through on commitments.
• Quality: Demonstrates accuracy and thoroughness;
• Looks for ways to improve and promote quality;
• Applies feedback to improve performance;
• Monitors own work to ensure quality.
• Quantity: Meets productivity standards;
• Completes work in a timely manner;
• Strives to increase productivity;
• Works quickly.
• Adaptability: Adapts to changes in the work environment;
• Manages competing demands;
• Changes approach or method to best fit the situation;
• Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality: Is consistently at work and on time;
• Ensures work responsibilities are covered when absent;
• Arrives at meetings and appointments on time.
• Dependability: Follows instructions, responds to management direction;
• Takes responsibility for own actions;
• Keeps commitments;
• Commits to long hours of work when necessary to reach goals;
• Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative: Volunteers readily;
• Undertakes self-development activities;
• Seeks increased responsibilities;
• Takes independent actions and calculated risks;
• Looks for and takes advantage of opportunities;
• Asks for and offers help when needed.
• Innovation: Displays original thinking and creativity;
• Meets challenges with resourcefulness;
• Generates suggestions for improving work;
• Develops innovative approaches and ideas;
• Presents ideas and information in a manner that gets others' attention.

Physical Demands

And

Work Environment

Calculates figures and amounts.

Analyze statistical and financial data.

Utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.