Accounting Associate

Under the direct supervision of the Bursar, the Accounting Associate provides customer service for students, parents, faculty and staff, both in person and via telephone. Analyzes student accounts, processes all tuition and private loan payments and all University departmental deposits. Balances, attaches supporting documentation and disburses accounts payable checks and purchase orders.

Assists students and the campus community with the University copy account system.

Examples of Duties

Provide customer service.

Analyze student charges and financial aid credits with students, parents and authorized parties.

Post tuition payments (cash, checks, e-Check).

Post departmental deposits (cash, checks, Visa/MasterCard).

Assist students with creating e-Refund profiles and adding Authorized Users to the TouchNet e-Commerce Gateway.

Assist students and campus community with the University copy account system (Papercut).

Prepare Whitney Bank deposits for pick-up by armored car service.

Process University petty cash reimbursements.

Reconcile daily e-Commerce activity in absence of Senior Cashier.

Post LIM and special program deposits.

Post admission / housing deposits.

Contact Student Financial Services to remove transcript holds from student accounts.

Research debit / credit memos from Whitney Bank.

Issue and add value to copy accounts via Papercut Software.

Analyze Express Card account activity including adding value to patron’s Express Card Account.

Batch copy account departmental charges in FRS.

Post collection agency invoices.

Post private loan invoices.

Balance accounting clerk cash drawer.

Retain necessary records and reports for annual analysis.

Responsible for daily processing and disbursement of A/P checks.

Responsible for daily processing and disbursement of Purchase Order and Capital Project checks.

Monitor A/P checks held in office to ensure timely pickup.

Prepare Bursar approved cash boxes for departments.

Perform other duties as assigned.

Typical Qualifications

Minimum High School or GED

Strong customer service skills

Mathematical aptitude

10-key adding machine by touch

Proficient in Word, Excel and Microsoft Office

Ability to adapt to several different software programs utilized within department

Excellent communication skills, both written and verbal

Additional Desirable Qualifications

Prior experience in a cash handling position in retail sales, banking or related industry.

PHYSICAL REQUIREMENTS

Physical ability to perform job duties with or without physical accommodations.

In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an annual security report.

That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police.

University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.

Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veteran’s status or national origin in its educational programs or activities, including employment and admissions.

At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.