Bookkeeper / Accounting Support

Bookkeeper / Accounting Support National Shrine of Blessed Francis Xavier Seelos 919 Josephine St., New Orleans, Louisiana Contact Andi at akoenig@seelos.org if interested. Hours:

Part-Time (Approximately 12-16 hours weekly average), onsite Reports To:

Director and Administrator of Operations

Summary

The National Shrine of Blessed Francis Xavier Seelos seeks a detail-oriented, trustworthy, and experienced Bookkeeper / Accounting Support professional to assist with the financial operations, internal controls, organizational stewardship, and administrative support functions of the Shrine.

This position supports the Shrine's mission through accurate bookkeeping, payroll and benefits coordination, accounts payable, financial reporting, vendor coordination, inventory support, budgeting assistance, and maintenance of organized financial systems and records.

The role also serves an important internal control and stewardship function by helping maintain accurate financial documentation, supporting accountability procedures, and assisting leadership in ensuring sound financial practices within a ministry environment.

The ideal candidate demonstrates professionalism, confidentiality, organizational ability, initiative, and comfort working collaboratively within a Catholic ministry setting.

Compensation

Starting at $24/hour; higher compensation may be considered for candidates with significant bookkeeping, QuickBooks, payroll, nonprofit, or ministry administration experience.

Accounting & Financial Operations Maintain financial records and bookkeeping systems using QuickBooks Enter and code invoices, bills, payroll entries, journal entries, and credit card transactions Process accounts payable and prepare weekly check runs Assist with bank, merchant, and payment platform reconciliations Maintain organized accounting and vendor files Assist with tracking restricted and designated funds Support monthly and year-end financial close processes Assist with cash flow monitoring and financial organization Coordinate and maintain documentation for audits, reconciliations, and financial reviews Coordinate estate, trust, wills, and other major donatios Financial Reporting & Budget Support Prepare monthly financial statements, budget-to-actual reports, and year-to-date financial summaries Assist leadership with preparation of annual budgets and forecasting Support preparation of financial documentation for Provincial leadership and external accountants Identify discrepancies, missing documentation, or unusual financial patterns for leadership review Payroll & Human Resources Administrative Support Process weekly payroll and maintain payroll documentation Coordinate payroll-related changes and records Assist with employee benefits administration and enrollment processes Maintain organized personnel and payroll-related files Support onboarding and employment documentation processes Maintain confidentiality regarding employee, donor, and financial information Vendor Coordination & Inventory Support Assist the Administrator of Operations with vendor coordination and tracking Maintain vendor records, W-9s, and supporting documentation Assist with purchase order tracking and invoice matching Support gift shop inventory ordering and related documentation Assist with annual inventory processes and seasonal reconciliation projects Place orders for gift shop as needed Internal Controls & Organizational Stewardship Support internal financial controls and accountability procedures Assist with maintaining accurate audit trails and financial documentation Help monitor financial workflows related to deposits, reimbursements, cash handling, and payment processing Assist leadership in maintaining organized financial and operational systems Support compliance with Shrine financial policies and procedures

Preferred Qualifications

• Prior bookkeeping or accounting experience required Experience with QuickBooks required Experience with payroll processing preferred Experience in nonprofit, church, ministry, or small-business financial administration preferred Familiarity with budgeting and financial reporting Strong organizational and recordkeeping skills Ability to manage confidential information with discretion Ability to work independently while collaborating with staff and leadership Strong attention to detail and follow-through Proficiency in Microsoft 365, particularly Excel Work Schedule This position is anticipated to average approximately 12-16 hours weekly, with additional hours periodically required during budgeting season, annual inventory, year-end reporting, payroll transitions, audits, or special projects.
• March-April:
• budgeting preparation August:
• annual inventory December/January:
• Year-end financial close and reporting periods Major operational or financial projects Flexible scheduling may be available in coordination with the Director and Administrator of Operations.

Work Environment

This position works closely with Shrine leadership and staff in a collaborative ministry environment that serves pilgrims, visitors, donors, and the wider community. Professionalism, discretion, respectful communication, and organizational stewardship are essential components of the role. Additional

Requirements

• Background check and safe environment training required Employee will sign applicable confidentiality, conflict-of-interest, and employee handbook acknowledgments Ability to maintain confidentiality regarding donor, employee, and financial information is essential Pay:
• $24.00 - $30.00 per hour Application Question(s): Have you processed payroll or maintained payroll records?
• Are you able to work additional hours during seasons that require additional hours to meet deadlines?
• Have you worked in a nonprofit, church, ministry, or small-business environment?
• Please briefly describe how your experience has prepared you for this position, particularly in bookkeeping, payroll, QuickBooks, or administrative support.
• Education:
• Associate (Required) Experience:
• Accounting:
• 3 years (Required) Shift availability: Day Shift (Required) Work Location:
• In person