Fund Accountant

Primary Responsibilities

This position is responsible for processing the accounting transactions for the Financial Services Department in compliance with the state accounting manual, state and federal laws and guidelines in the areas of, but not limited to: Local, State and Federal Grants and all associated reporting.

Assist staff in revising and managing their grant budgets to ensure that reimbursements are secured in a timely and accurate manner. Continuous monitoring of activity objects to ensure sufficient allocations or initiating necessary adjustments. This includes proactively identifying potential shortfalls, resolving misallocations, and ensuring that programs are successfully funded.

Ensures district funding is spent within allowable timeframes to avoid forfeiture of funds. This includes tracking multiple grant deadlines, issuing timely reminders to grant managers and department heads, and taking proactive steps to mitigate risks of unspent or unreimbursed funds. Processing of General Contracts including encumbering and payments from invoices.

Receipts and deposits monies collected in Financial Services. Assist with the annual budget and financial reports. Perform internal audits; verify adherence to district policies. Monitor and balance monthly the YSD Labor and Industries checking account. Provide appropriate training in all related fiscal procedures. Assist with the monthly balancing for board reports, annual budget and financial reports.

Grant Fund Accountant Coordinator Functions

• Create and maintain a variety of records, forms, documents and files.
• Compile, create, and process district, state, and federal reports as required.
• Monitor budgets
• Ability to work effectively under pressure; work independently with minimal supervision.
• Establish and maintain a professional and positive working relationship with coworkers, district staff members and the general public.
• Maintain confidentiality.
• Respond to inquiries from staff, parents, students and public agencies.
• Assist other personnel as may be required to ensure an efficient and effective work environment.