Integreat solutions is looking for an Executive Assistant for one of our clients who is long term holding company focused on acquiring and operating small to mid sized industrial businesses in the United States.
Location: West Hollywood, CA
Employment Type Part-Time (Minimum 25 hours per week)
Work Arrangement: Onsite (Candidates must reside within a 30-minute commute)
Position Overview
We are seeking an exceptional Executive Assistant & Operations Lead to partner closely with a dynamic founder in managing business operations, project management, and personal affairs.
This is a high-impact, high-visibility role designed for a professional who thrives in fast-paced environments and takes pride in operating with precision, ownership, and discretion. You will play a critical role in ensuring that day-to-day operations run seamlessly, priorities are executed efficiently, and no detail is overlooked.
This position offers a unique opportunity to work across business, operations, and lifestyle management.
Key Responsibilities
Executive Support (35%)
- Manage calendar, scheduling, and shifting priorities
- Monitor and organize email communications, including drafting responses and follow-ups
- Track tasks, deadlines, and commitments across business and personal matters
- Provide regular updates on progress, timelines, and deliverables
Operations & Project Coordination (25%)
- Coordinate and execute projects from initiation to completion
- Liaise with vendors, contractors, and external partners
- Monitor timelines and ensure deliverables are met
- Develop and maintain organizational systems, trackers, and workflows
Personal & Household Management (20%)
- Oversee household vendors, services, and maintenance schedules
- Coordinate appointments, repairs, and recurring services
- Manage errands, purchasing, and inventory of household supplies
- Support personal scheduling and day-to-day logistics, including pet care coordination
Business Support (10%)
- Assist with vendor communication and follow-ups
- Support hiring coordination and recruitment processes
- Track key commitments and ensure timely completion
- Provide administrative and operational support across business functions
Events & Logistics (10%)
- Plan and coordinate in-home events on a periodic basis
- Manage vendor coordination, scheduling, and event execution
- Oversee guest communication and event logistics
Qualifications
- Proven experience in an executive assistant, operations, or similar role
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- High level of attention to detail and accuracy
- Demonstrated ability to take initiative and work independently
- Professional discretion and ability to handle confidential information
- Proficiency with standard business tools and systems
Preferred Attributes
- Resourceful and solution-oriented mindset
- Strong follow-through and accountability
- Adaptability and comfort managing diverse responsibilities
- Professional demeanor and reliability
Work Expectations
- Provide estimated timelines for tasks within 24–48 hours
- Maintain consistent communication regarding progress and completion
- Work onsite in Los Angeles a minimum of three days per week
- Provide advance notice for planned time off
- Availability for occasional urgent or after-hours matters as needed
Compensation
- $30–$55 per hour, commensurate with experience and qualifications
- Minimum commitment of 25 hours per week
