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University of Pennsylvania
Building Manager, Wharton Operations
University Overview
The University of Pennsylvania, the largest private employer in
Philadelphia, is a world-renowned leader in education, research,
and innovation. This historic, Ivy League school consistently ranks
among the top 10 universities in the annual U.S. News & World
Report survey. Penn has 12 highly-regarded schools that provide
opportunities for undergraduate, graduate and continuing education,
all influenced by Penn's distinctive interdisciplinary approach to
scholarship and learning. As an employer Penn has been ranked
nationally on many occasions with the most recent award from Forbes
who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of
Philadelphia. The University is situated on a beautiful urban
campus, with easy access to a range of educational, cultural, and
recreational activities. With its historical significance and
landmarks, lively cultural offerings, and wide variety of
atmospheres, Philadelphia is the perfect place to call home for
work and play.
The University offers a competitive benefits package that includes
excellent healthcare and tuition benefits for employees and their
families, generous retirement benefits, a wide variety of
professional development opportunities, supportive work and family
benefits, a wealth of health and wellness programs and resources,
and much more.
Posted Job Title
Building Manager, Wharton Operations
Job Profile Title
Services Assistant D
Job Description Summary
Wharton School Overview
Founded in 1881 as the world's first collegiate business school,
the Wharton School of the University of Pennsylvania is shaping the
future of business by incubating ideas, driving insights, and
creating leaders who change the world. With campuses in both
Philadelphia and San Francisco, Wharton has over 850 staff, a
faculty population of more than 235 renowned professors, and 5,000
undergraduate, MBA, executive MBA, and doctoral students. Each year
13,000 professionals from around the world advance their careers
through Wharton Executive Education's individual,
company-customized, and online programs. More than 104,000 Wharton
alumni form a powerful global network of leaders who transform
business every day. Wharton is home to a diverse population of
staff, representing a rich array of backgrounds, expertise, and
cultures. To learn more, visit www.wharton.upenn.edu.
The Wharton Operations team plays a vital role in overseeing the
management and maintenance of all Wharton Buildings, ensuring that
they remain in optimal condition to support the diverse needs of
the Wharton community. With a focus on operational excellence, the
team is dedicated to upholding the highest standards of facility
management and ensuring the effective functioning of all assets
within the buildings.
Overall, the Wharton Operations team serves as stewards of the
Wharton Buildings, working tirelessly to uphold their integrity,
functionality, and safety. By prioritizing responsiveness,
efficiency, and quality in their operations, the team plays a
crucial role in supporting the mission and objectives of the
Wharton School.
The role of the Wharton Operations Building Manager is pivotal in
overseeing and orchestrating the day-to-day work order activities
across the Wharton buildings, encompassing a combined area
exceeding 1,000,000 square feet. This multifaceted role involves a
spectrum of responsibilities aimed at ensuring the smooth operation
and maintenance of these facilities.
On a daily basis, the Building Manager is tasked with supervising
and scheduling maintenance activities, encompassing both routine
upkeep and the handling of new work order requests. This involves
generating and prioritizing work orders, overseeing project
implementation, and conducting regular inspections of mechanical
and electrical systems to ensure optimal functionality.
Additionally, the Building Manager plays a key role in diagnosing
mechanical issues and determining appropriate courses of action,
all while adhering to stringent safety standards and
protocols.
A critical aspect of the role involves conducting daily tours of
the buildings to assess their condition and address any concerns
raised by occupants promptly. This includes following up with
occupants to ensure that suitable conditions are maintained and
addressing any maintenance issues or requests in a timely manner.
Furthermore, the Building Manager is responsible for coordinating
with external vendors to facilitate necessary repairs or services
and tracking the costs associated with work orders to ensure
budgetary compliance.
In addition to maintenance-related duties, the Building Manager
provides support across various operational aspects, including
assisting with housekeeping , customer support center, and mail
room operations. Furthermore, they oversee the administration of
job assignments for a team of three union service mechanics,
ensuring that tasks are delegated effectively and completed to the
highest standards.
Overall, the Wharton Operations Building Manager plays a pivotal
role in ensuring the efficient operation and maintenance of the
Wharton buildings, contributing to a conducive environment for the
Wharton community to thrive and succeed.
of building, mechanical, and electrical systems to monitor HVAC and
infrastructure across the Wharton campus. Maintains logs, generates
work orders, prioritizes tasks, and tracks repair progress.
Coordinates repairs, provides timely updates to the Senior Building
Administrator, and works closely with FRES (Facilities & Real
Estate Services) to ensure prompt resolution of maintenance and
housekeeping issues.
planning, scheduling, coordination, and oversight of ongoing and
routine facilities maintenance activities, encompassing various
aspects such as vendor contracts for door maintenance, floor care,
painting, window cleaning, mechanical shades, as well as the
maintenance of building systems including Lutron.
and Small projects within the complex, including coordinating
moves, facilitating vendor access, placing FRES tickets, ensuring
follow-up with vendors, coordinating with occupants, managing alarm
or shutdown schedules, and escalating issues as necessary.
coordination, monitoring, and subsequent follow-up of tasks
assigned to building service mechanics.
and climbing.
equivalent combination of education and experience is
required.
overseeing the management and maintenance of large-scale
facilities, with a keen understanding of the diverse needs of a
community-oriented institution like Wharton.
day-to-day work order activities across extensive building areas
exceeding 1,000,000 square feet, ensuring smooth operation and
maintenance.
scheduling maintenance activities, including routine upkeep and
handling of new work order requests, while maintaining optimal
functionality of mechanical and electrical systems.
vendors to facilitate necessary repairs or services, while
effectively tracking associated costs to ensure budgetary
compliance.
delegating job assignments for a team of union service mechanics,
ensuring tasks are completed to the highest standards and
contributing to operational excellence.
across various operational aspects, including housekeeping,
customer support center, and mail room operations, while
maintaining focus on core building management
responsibilities.
Typically bending, crouching, stooping, standing or walking and
climbing ladders and scaffolds.
mechanical issues, determine appropriate courses of action, and
prioritize tasks effectively, adhering to stringent safety
standards and protocols.
occupants' concerns promptly, conducting daily tours to assess
building conditions, and ensuring suitable conditions are
maintained to support the Wharton community.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
$21.52 - $31.97 Hourly Rate
Salary offers are made based on the candidate's qualifications,
experience, skills, and education as they directly relate to the
requirements of the position, and in alignment with salary ranges
based on external market data for the job's level. Internal
organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race,
color, sex, sexual orientation, religion, creed, national origin
(including shared ancestry or ethnic characteristics), citizenship
status, age, disability, veteran status or any class protected
under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is
made. Consideration of the background check will be tailored to the
requirements of the job.
University Benefits
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family-whatever your personal needs may be.
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
underwriting.
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
array of resources to help you advance yourself personally and
professionally.
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement-and you and your family can enjoy many of these
activities for free.
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
structures.
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
Equal Employment Opportunity Statement
The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race,
color, sex, sexual orientation, religion, creed, national origin
(including shared ancestry or ethnic characteristics), citizenship
status, age, disability, veteran status or any class protected
under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/Wharton/job/Huntsman-Hall/Building-Manager--Wharton-Operations_JR00121680
jeid-4bfe7e6b2081b34e9f58e5fa5dea96ec
Matched to your profile
We surface this role because it matches profiles like yours, not because we vet the employer. Always confirm the pay, location, and remote details on University of Pennsylvania's official site before you apply.