Assistant Commercial Property Manager

CapRock Real Estate is a full service Commercial Real Estate Company providing Property Management, Leasing and Sales of retail, office, and industrial assets for Investors, Owners, Lenders, and Special Servicers across multiple states. We are a boutique firm and we punch way above our class. We are looking for a talented individual that is entrepreneurial in nature and is excited to grow with us.

Job Summary

The Assistant Property Manager will assist with the overall management of a commercial real estate portfolio in accordance with company and client directives. The Assistant Property Manager is involved in all aspects of day-to-day operations of the property, including accounting, tenant relations, maintenance and repair oversight, vendor management, RFPs, etc. The position will report to the Managing Director.

Responsibilities and Duties

General

• Manage tenant relations
• Conduct periodic property inspections
• Assist with day to day operations / emergency management
• Abstract commercial leases
• Provide admin support (Online filing, DB updates)

Financial

• Review monthly and annual financial reports
• assist with preparation of annual budgets
• Assist accounting with questions related to the property and resolution of vendor issues.

Vendor

• Obtain estimates/bids for repairs at the property. Generate and track Service Orders, approvals and distribution.
• Supervise and coordinate vendors and maintenance.

Admin

• Ensure and maintain proper record keeping (Insurance, Leases, Contracts, etc.)
• Coordinate tenant move-ins/outs.
• Sort, code and ensure accuracy and compliance with contracts of all property related invoices.
• Become proficient with the AppFolio property management software.

Strategy

• Assist with development and implementation of property management plans in accordance with client directives

Scope of Responsibility and Authority

These responsibilities include being on-call 24/7, managing and delegating maintenance staff and contractors.

Qualifications and Skills

• Strong working knowledge of MS Word, PowerPoint, Outlook, and Excel
• 3+ years of experience with Retail, Office or industrial assets
• Familiarity with AppFolio a plus
• Effectively prioritize and multi-task
• Excellent people skills
• Excellent conflict resolution and problem-solving skills
• Ability to effectively communicate both orally and in writing with peers, managers and clients
• Dependable & flexible as well as possessing the ability to maintain a high level of confidentiality
• Proactive, initiate follow-through

Benefits

Full benefit package.

Job Type: Full-time