Development Project Manager

(In-Person Position)

FOR OVER 84 YEARS, the Housing Authority of the County of San Joaquin (HACSJ) has provided and advocated for safe, affordable, and attractive living environments for low-income working families, elderly, and disabled residents of San Joaquin County. A seven-member Board of Commissioners governs the authority with a dynamic workforce of approximately sixty-five (65) employees.

This diverse and dedicated team blends innovation with decades of experience, resulting in successful programs that continue to build a brighter future. With a $100+ million operating budgets resulting in significant economic benefits to our local economy, we create and sustain vibrant communities, build superior affordable housing, and support the success of over 19,000 residents throughout San Joaquin County.

Delta Community Developers Corp. (DCDC) is a highly respected 501(c)(3) non-profit organization and instrumentality of HACSJ as an advocate and provider of affordable housing opportunities. The leadership team and staff provide assistance and opportunities for individuals and families to find and maintain safe and affordable homes.

Affordable and accessible housing helps strengthen families and builds stronger communities.

We are committed to expanding affordable housing opportunities through new construction and the adaptive reuse of existing structures, as well as empowering individuals with the education and counseling they need to find affordable rental opportunities, buy a home, understand financial management, prevent foreclosure, understand reverse mortgages, learn best practices in home maintenance, energy efficiency, and keep their homes healthy and safe.

At HACSJ, we acknowledge and value our differences. We strive for all employees, regardless of background, to feel respected personally and professionally, and we are always looking to onboard talented individuals with varied perspectives and lived experiences. Our team members are motivated and empowered to make a positive difference and bring opportunities to those in our community who need help the most.

We continuously strive to cultivate a working environment that inspires new ideas, promotes ownership and experimentation, and supports highly motivated individuals to be highly creative.

We Are Not Your Average Government Agency

We Challenge Ourselves to Innovate

We Welcome New Ideas

Positive Overview

The Development Project Manager is an essential member of the Development Team, reporting directly to the Director of Development. This position is responsible for the overall administration and management of individual development and construction projects, ensuring alignment with project objectives, government regulations, and organizational goals to deliver new and rehabilitated housing units.

The successful candidate will lead with integrity, providing strategic and operational oversight to ensure projects are administered seamlessly and successfully to achieve the goals of our organization, funding agencies, and lenders.

The Development Project Manager must be an organized, self-motivated leader who can manage multiple tasks concurrently.

Ensuring the agency accomplishes its mission of developing quality affordable housing, this position will need to maintain project schedules, cost track all project expenses, coordinate relationships with design professionals and contractors, and work with funding agencies and lenders to satisfy all project financial requirements from initial loan closing through permanent financing.

The successful candidate must have a track record of success in leading and managing multi-family development projects ranging between $10M and $50M in size and scope.

Key competencies include

• Ability to manage multiple project assignments concurrently.
• Self-motivated to ensure the timely completion of project tasks.
• Excellent organizational skills, including project scheduling, cost tracking, and vendor management.
• Strong ability to communicate and operate as a leader of multiple project design and construction team members.
• Demonstrate confidence in public speaking when representing the organization at project review meetings.
• Strong understanding of construction financing mechanisms and typical underwriting formats.
• Ability to read and review construction drawing documents and critically assess their suitability to accomplish affordable housing program goals and residential unit design requirements.
• Attend construction coordination meetings during project construction to represent the Owner’s interest in reviewing work completion and processing payment applications.

Essential Duties & Responsibilities

The Development Project Manager plans, directs, and coordinates activities of designated affordable housing programs and projects to ensure that the objectives of projects are accomplished within the prescribed time frame and funding parameters by performing the following duties personally or in collaboration with department staff:

• Analyze community data to determine needs and satisfy the requirements of lender and agency financing applications.
• Identify affordable housing financing mechanisms to meet community needs.
• Work with the Director of Development to design programs, identify projects, and prepare funding applications.
• Review funding proposals or plans to determine the time frame, funding limitations, implementation procedures, staffing requirements, and allotment of available resources to various program/project development phases.
• Establish work plans and staffing for each phase of programs and projects and arrange for the recruitment or assignment of program and project personnel.
• Confer with staff to outline work plans and assign responsibilities and scope of authority.
• Provide technical advice and be available to work with project teams to resolve problems and overcome complications related to project development.
• Direct and coordinate activities of program/project personnel to ensure projects progress on schedule and within prescribed budgets.
• Prepare and review status reports and modify schedules or plans as required.
• Prepare program/project reports for management, clients, lenders, and funders. Acts as the primary resource for regulation interpretation and compliance.
• Coordinate program/project activities with government regulatory or other funding agencies, including any necessary monitoring or compliance reporting.
• Review DCDC properties financials, vacancy reports, and compliance reporting to identify trends, monitor property performance, and coordinate follow-up with property management, finance, and compliance staff.
• Represents the organization at public hearings and other public speaking engagements.
• Prepare financial underwriting summaries and proformas to demonstrate financially sound project development and operating budgets per lender and funding agency requirements.
• Coordinate and lead project team meetings with clearly established agendas and critical path/action item tracking.
• Review and respond to Requests for Proposals and Request for Qualification opportunities that arise for the organization related to single-family and multifamily acquisition, rehabilitation, and new construction.

Core Competencies Required

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical: collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
• Design - generates creative solutions; uses feedback to modify designs; demonstrates attention to detail.
• Problem-Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
• Project Management: develops project plans; coordinates and facilitates projects; communicates changes and progress; completes projects on time and within budget.
• Technical Skills: Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
• Strong degree of initiative - motivated, self-starter with the ability to manage multiple priorities.

Behavioral Competencies

Client Services – Provides timely, courteous, and quality service to an individual whether internal or external by anticipating individual needs, following through on commitments, and ensuring that our clients have been heard.

Initiative – Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Professional Behavior – Exhibits positive, polite, courteous, honest, and conscientious behavior with all internal/external clients. Accepts responsibility for actions and adjusts behavior as appropriate.

Communication – Employee needs to provide clear, concise, and organized communication to fully transfer understanding of programs and responsibilities. Actively listens and ability to adapt messaging. Strives to communicate information with appropriate personnel in a timely manner.

Teamwork – Actively and collaboratively participates, despite personal differences, towards a common goal. Employee is open to new ideas and/or approaches. Employee is aware of changes that impact internal and external customers and effectively communicates the impact when working as a team.

Integrity – Employee is honest with oneself, coworkers, and clients. Stands up for what is right even in the face of opposition.

Safety Awareness – Employee is cognizant of his/her surroundings. Follows proper safety procedures and considers the safety of self and others. Identifies, communicates, and assists in the correction of any safety concerns where appropriate.

Reliability & Judgment – Employee demonstrates sound reasoning and critical thinking by making decisions in line with established Agency expectations. Performs work in a reliable manner that is both accurate and timely.

Minimum Qualifications

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty as noted above. The requirements below represent the knowledge, skill, and/or ability associated with the essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience

• Graduation from an accredited college or university with a degree in public administration, urban or regional planning, real estate, or related field and at least five (5) years of relevant experience in housing and municipal, affordable housing project management, utilization of low-income housing tax credits, project management experience with market-rate development, etc. Directly related experience may be substituted for required education.

OR

• A master’s Degree (M.A./M.S.) from a college or university and at least two (2) years of related experience, as indicated in the above paragraph.

Language Skills

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or business community members. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.

Mathematical Skills

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to prepare and use complex project budgets.

Reasoning Ability

• Ability to solve practical problems and deal with various complex variables in situations where only limited standardization exists. Ability to interpret various instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

• To perform this job successfully, an individual should have strong computer skills and knowledge of Database software, Internet software, Project Management software, Proficiency with Spreadsheet software, and Word Processing software is essential.

Transportation

• This position requires regular traveling to construction sites and public/community group meetings throughout the San Joaquin County region. Must possess and maintain an applicable California Driver’s License and a driving record acceptable to HACSJ and/or DCDC’s insurance carrier. (Exceptions will be considered on a case-by-case basis.)

Other Skills and Abilities

• Thorough knowledge of federal, state, local, and private financing programs for affordable housing and applicable regulations is preferred. Strong ability to advance the progress of assigned projects. Proven ability to work effectively with lenders, investors, public officials, and low-income populations. Skill in financial analysis, knowledge of construction, and writing skills. Capacity to develop a long-range 'vision' for existing and potential projects.

Physical Demands

• The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, walk, or hear. The employee is regularly required to stand and walk for extended periods and will, at times, be required to travel by vehicle to offsite construction locations to conduct construction coordination meetings. The employee must wear personal protective equipment, including a hard hat, eye protection, and vest, when accessing construction sites.

Work Environment

• The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The work environment generally consists of a professional office workspace. The noise level in the work environment is usually moderate except when staff are required to access active construction sites. Additionally, the duties of this job may require the employee to travel to and attend public board meetings (i.e., Town Board, Planning Board, Zoning Board of Appeals, etc.) and community association meetings that are held either after 5:00 p.m. on regular workdays as well as certain meetings that may be scheduled during weekends.

Additional Requirements

• Must be physically able to operate various automated office machines, including computers, copiers, printers, facsimile machines, telephones, etc.
• Must be able to work, move, or carry objects or materials such as files, computer printouts, reports, calculators, office supplies, etc.
• May be required to attend meetings and events after normal business hours.
• The job-assigned location may vary. Must be able to travel.
• Maintains regular and consistent attendance.

Job Type: Full-time

Pay: $7,039.00 - $11,021.00 per month

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person