Project Manager - Finance and Administrative Services

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

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• Applicant Photos
• A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts

Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts

Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service.

The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Finance and Administrative Services

General Statement of Job

The Project Manager - Finance and Administrative Services is responsible for the overall quality of direction, coordination, implementation, preparation and timely completion of projects and ad hoc assignments within the office of the Vice President for Finance and Administrative Services in accordance with its mission and goals.

Specific Duties and Responsibilities

Essential Functions

• Creates and executes full-scale project work plans and schedules as appropriate for the projects being initiated or managed by the office of the Vice President for Finance and Administrative Services.
• Manages and assists with projects to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• Plans, schedules, manages and evaluates the day-to-day operation and execution of project tasks with a focus on meeting project commitment and target completion date.
• Monitors and regulates the use of resources and assignment of personnel for the projects.
• Tracks project deliverables and assures their quality.
• Provides direction and support to project teams and office staff ensuring high levels of motivation, collaboration, and performance.
• Prepares and coordinates the preparation of periodic and special reports, including monthly and weekly activity reports, financial reports, Institutional Effectiveness plans and reports, Board/Executive reports, division proposals and other reports as assigned.
• Facilitates workflow and communication between offices and departments in the division and outside division, including disseminating information, tracking projects and assigned tasks, managing communications, evaluating feedback and coordinating division-wide events.
• Leads and works in cross-functional project teams and task forces in addressing concerns, formulating solutions, implementing changes, and improving overall quality and service in the division and the college.
• Develops, implements, and maintains appropriate process concerning project administration.
• Prepares monthly and annual progress reports and goals.
• Assists in the maintenance of web pages to describe ongoing projects.
• Assists internal and external staff with planning meetings, including preparing materials, documentation, monitoring status, and follow up.
• Schedules and facilitates project team meetings.
• Continually identifies, prioritizes, and mitigates project risks.
• Prepares and presents oral and written reports.
• Performs clerical, accounting, reporting and research duties.
• Prepares flowcharts, process maps, timelines, trend analysis, and graphs to depict processes, historical data, and projects.
• Identifies opportunities for business process improvements within project scope.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor's Degree required; Master's Degree preferred.
• At least three (3) years of experience in a related field required.

Required Knowledge, Skills and Abilities

• Excellent oral, written, presentation, and interpersonal commu

Skills

Administrative Skills, Calendar Management, Communication Skills, Cross-Functional, Data Processing, Documentation, Educational Accreditation, Establish Priorities, Finance, Financial Reporting, Higher Education, Interpersonal Skills, Office Management, Plan Meetings, Process Improvement, Progress Reports, Project Planning, Project Schedule, Project Tracking, Project/Program Management, Quality Management, Reporting Skills, Risk Management, Time Management, Trend Analysis, Writing Skills

About the Company

South Texas College