Logistics & Shipping Coordinator

Odfjell Technology is an integrated supplier of offshore operations, well services technology, and engineering solutions. We deliver safe, efficient, and sustainable operations, reducing time, cost, and carbon emissions for our clients. With more than 2,300 employees across 30 countries, we combine 50 years of industry experience with forward-looking technology to support the evolving energy market.

Job Description

The Logistics & Shipping Coordinator will be responsible for managing inbound and outbound shipment coordination, shipping documentation, warehouse logistics support, and customs related documentation activities for manufacturing and operational projects managed by SCM.

Key Responsibilities

• Inbound Logistics Coordination
• Coordinate receipt of tools, materials, and equipment into warehouse.
• Review supplier shipping documents including:
• Commercial Invoice
• Packing List
• Delivery documentation
• Coordinate with suppliers and freight forwarders for shipment arrivals.
• Support creation and tracking of:
• Delivery Advice (DA)
• Receipt of Equipment (ROE)
• Bill of Entry (BOE)
• Gate Pass (GP)
• Maintain shipment and customs documentation records in company systems and trackers.
• Coordinate with warehouse/store personnel for material receipt and inspection status.
• Outbound Logistics & Shipping Documentation
• Prepare shipping documentation for international and local dispatches.
• Prepare and verify:
• Packing Lists
• Commercial Invoices
• Delivery Advice (DA)
• Export shipping documents
• HS Code

Summary

Coordinate dispatch activities with warehouse, workshop, and freight providers.

Ensure shipment documentation accuracy before dispatch.

Support shipment booking and coordination with logistics providers.

Follow up on shipment movement and delivery status.

Customs & Compliance SupportCoordinate BOE and customs documentation with clearing agents.

Maintain proper records of import/export transactions.

Ensure shipping documents comply with UAE and destination country requirements covering MEA, Europe & USA region.

Support audits and documentation traceability requirements.

Knowledge, Skills &

Qualifications

• 3–7 years’ experience in logistics, shipping coordination, or supply chain operations.
• Experience in manufacturing, oil & gas, or industrial environment preferred.
• Familiarity with import/export documentation and customs processes in UAE & Globally.
• Experience handling international shipments and freight coordination.

Knowledge of JAFZA logistics procedures is a must.

Good knowledge of shipping and logistics documentation.

Familiar with ERP systems (IFS preferred).

Strong Excel and documentation management skills.

Ability to coordinate multiple shipments simultaneously. Why you should join our teamThe Odfjell group recognises that the shift to renewable energy requires a new way of thinking. By leveraging diverse, cross-functional teams we drive innovation, sustainability, and technological improvements across the business. Our people are at the heart of what we do to drive change as we continue to shape and grow the business.

We strive to create a satisfying and motivating workplace for our employees and an arena for sharing experiences with a focus on ongoing learning and development. Our employees report high levels of empowerment, open dialogue, and trust.

We believe that diversity and inclusion are pre-conditions to succeed in a global marketplace. We believe our company values should be reflected in the everyday behaviour of our leaders and employees alike.

We OfferLearning and development supportCollaborative, diverse, and inclusive working environmentPart of a global company with opportunities for growth and development.

Competitive compensation and benefits including paid time-off and insurancesWe live our core values – creative, competent, result oriented, committed – while always being safety conscious.

We use Semac background checks in our recruitment process.