Office Assistant - Male Candidate

POSITION: OFFICE ASSISTANT

Location: Jebel Ali

JOB REQUIREMENTS

The ideal candidate should meet the following requirements

• Good communication skills in English, both spoken and written.
• Minimum educational qualification: High school diploma or equivalent.
• Minimum 6 years of relevant work experience in the UAE in the same or a similar position.
• Previous experience in the hospitality industry is preferred.
• Must be well-groomed, presentable, polite, and professional at all times.
• Should have good knowledge of office support duties, pantry management, housekeeping standards, and basic administrative tasks.
• Must be reliable, punctual, organized, and able to work with minimum supervision.
• Should be able to follow instructions carefully and handle multiple tasks efficiently.

KEY RESPONSIBILITIES

• Serve tea, coffee, water, and other refreshments to staff, management, clients, guests, and visitors in professional and courteous manner.
• Ensure that refreshments are served on time during meetings, interviews, management visits, and company events.
• Maintain the pantry area in clean, hygienic, and well-organized condition at all times.
• Monitor pantry supplies such as tea, coffee, sugar, milk, water, disposable items, cleaning materials, and other consumables.
• Maintain cleanliness and organization of office areas, reception, pantry, meeting rooms, workstations, and common areas.
• Ensure meeting rooms are cleaned, arranged, and ready before and after meetings.
• Regularly check office areas to ensure cleanliness, hygiene, and safety standards are maintained.
• Coordinate with cleaning staff, maintenance teams, or service providers when required.
• Report any maintenance issues, damages, repairs, or safety concerns to the concerned department or management immediately.
• Assist with photocopying, scanning, printing, binding, filing, and organizing documents as required.
• Distribute documents, letters, files, and other office materials to the appropriate departments or staff members.
• Maintain office filing systems and records in neat and organized manner.
• Support staff with basic administrative tasks when needed.
• Assist in preparing documents, envelopes, packages, and other materials for internal or external distribution.
• Assist with incoming and outgoing mail, courier deliveries, and document dispatch.
• Receive, record, and distribute courier packages, letters, and documents to the concerned employees.
• Coordinate with courier companies and delivery service providers when required.
• Ensure all outgoing documents and parcels are properly packed, labeled, and dispatched on time.
• Assist in setting up office spaces for training sessions, internal meetings, client visits, and company events.
• Support the preparation, arrangement, and coordination of company events under the guidance of senior management.
• Assist with serving guests and maintaining cleanliness during and after events.
• Monitor office supplies, stationery, pantry items, and cleaning materials regularly.
• Inform the concerned person when supplies are low and need replenishment.
• Assist in ordering, receiving, checking, and storing office and pantry supplies.
• Ensure all supplies are stored properly and used efficiently.
• Guide visitors to the appropriate office, meeting room, or staff member.
• Coordinate with vendors, clients, visitors, and service providers as instructed by management or the administration team.
• Assist employees and visitors in obtaining JAFZA, gate passes when required.
• Support daily office opening procedures, including preparing the office, pantry, meeting rooms, and common areas for the working day.
• Ensure lights, air conditioning, office equipment, and meeting rooms are ready for use where applicable.
• Assist with daily office closing procedures, including checking office areas, switching off lights and equipment where required, and ensuring the workplace is secure.
• Report any unusual activity, safety issue, or office concern to the concerned person immediately.
• Perform office errands as assigned by management or the administration department.
• Assist with purchasing small office or pantry items when required.
• Provide general support to employees and departments when needed.
• Carry out any other office support duties assigned by management from time to time.

Work schedule

Mondays to Fridays 8am to 5pm - Saturday if needed only