Executive Assistant Operations Manager

About Pubity GroupPubity Group is one of the world’s leading Gen Z media companies, reaching over 200 million people globally across a portfolio of culturally relevant digital brands. We operate at the intersection of entertainment, internet culture and commercial innovation and we are entering our next phase of scale.

With the business growing in scale, ambition and global reach, we're looking for an Executive Assistant & Operations Manager to act as a strategic partner to our Founder & CEO, helping maximise their impact across the organisation.

The Role

This is not a traditional diary management and logistics role. We're looking for an Executive Assistant / Operations Manager who acts as a true partner to the CEO - bringing structure to complexity, driving momentum across priorities, and ensuring nothing falls through the cracks.

You'll own and optimise the CEO's time, coordinate across senior stakeholders, and keep key business initiatives moving forward. You'll be at the centre of key business decisions, supporting board and investor activities, handling sensitive commercial matters, and helping drive strategic priorities across the company.

Core Responsibilities

• Strategic Executive Support
• Own and optimise a complex, international calendar - prioritising ruthlessly in line with business objectives.
• Act as a strategic gatekeeper and advisor on time allocation and focus.
• Prepare the CEO for all key meetings (internal, investor, commercial, media) with clear briefs, context and action follow-ups.
• Support board preparation, investor communications and high-level external relationships.
• Maintain complete discretion across confidential business matters.
• Business Operations & Alignment:
• Track company-wide priorities, ensuring alignment between CEO objectives and departmental execution.
• Drive follow-ups and accountability across the senior leadership team.
• Act as CEO proxy in selected forums and internal communications when appropriate.
• Bring structure to planning cycles, off-sites, strategy sessions and performance reviews.
• Identify inefficiencies and proactively improve operating rhythms.
• Project Leadership:
• Lead select cross-functional initiatives on behalf of the CEO from scoping to delivery.
• Build clear action plans with owners, timelines and measurable outcomes.
• Maintain visibility across major company projects and flag risk early.
• Ensure strategic decisions translate into operational execution.
• High-Performance Infrastructure:
• Design systems that enhance visibility, reporting and internal communication flow.
• Ensure travel, events and external engagements reflect executive-level standards.
• Manage personal logistics with precision, efficiency and zero friction.

About You

Proven experience supporting a Founder, CEO or C-suite leader in a high-growth, high-performance environment.

Experience operating at scale, ideally within media, tech, startup or founder-led businesses.

Demonstrated ability to own complex projects and drive outcomes, not just coordinate tasks.

Strong commercial judgement and fluency in financial and operational discussions.

Confident interacting with senior stakeholders, investors and external partners.

Comfortable challenging constructively and influencing upward.

Calm under pressure and decisive in ambiguous environments.

Exceptionally organised with strong written and verbal communication skills.

High emotional intelligence and absolute discretion. What Success Looks Like:

The CEO is focused on strategy, growth and performance - not operational noise.

Leadership alignment improves through tighter follow-ups and clearer communication.

Key initiatives move faster and with stronger accountability.

Risks are surfaced early and managed proactively.

The role evolves from reactive support to strategic partnership.

Why This Role Matters:

As Pubity Group enters its next chapter of growth, this position will play a pivotal role in professionalising our executive infrastructure and accelerating decision-making at the highest level.

This is a rare opportunity to operate at the centre of a fast-scaling global media business and shape how it runs.

Pubity Group is an equal opportunities employer. We are determined to create a diverse group at all levels of our company and we welcome all members of the community to apply for openings with us.