Administrative Assistant - Project Support

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Requirements

• Administrative Assistant
• Project Support Job Snapshot Role: Administrative Assistant
• Project Support
• Location: Abu Dhabi, United Arab Emirates
• Industry: Civil Engineering
• Function: Administrative Support
• Experience: Fresh graduates welcome
• Job Type: Full-time

Position Overview

Administrative Assistant - Project Support in Abu Dhabi, United Arab Emirates is a Civil Engineering opportunity for a UAE National candidate who can support project teams with document handling, office coordination, reporting, records management, and daily administrative operations.

This role is suitable for fresh graduates or early-career professionals who want to build practical experience within a leading engineering and infrastructure project environment.

Job Details Country

United Arab EmiratesCity: Abu DhabiIndustry: Civil EngineeringFunction: Administrative SupportEstimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: AnyCandidate Nationality: UAE NationalJob Type: Full-time Role Context The Administrative Assistant - Project Support will help maintain smooth administrative workflow for a project or department by managing documents, tracking approvals, preparing reports, maintaining records, and supporting communication between project personnel, suppliers, and management.

The position plays an important role in keeping documentation accurate, project information accessible, and administrative processes aligned with established procedures.

Key Responsibilities * Process project documents through required procedural steps while following approved document control guidelines.* Support document numbering, approval routing, signature tracking, filing, and release procedures according to project requirements.* Receive, register, track, and monitor documents using standard document management systems and office applications.* Maintain project databases, document logs, transmittals, reports, and administrative records with accuracy and consistency.* Support data distribution schedules based on client, department, project, and supplier requirements.* Help expedite document reviews, approvals, internal releases, and supplier documentation workflows.* Enter data and prepare reports using MS Office and department-specific computer systems.* Carry out clerical duties such as typing, filing, phone handling, document delivery, and general office assistance when required.* Coordinate with project personnel and management to ensure information is shared clearly and on time.* Work as a reliable team member in a deadline-driven site environment.* Handle assigned administrative tasks with professionalism, confidentiality, and attention to detail.* Perform additional duties related to the role as required by the project or department.

Ideal Profile * UAE National candidate.* Diploma, degree, or high school diploma.* Fresh graduates are welcome to apply.* Good knowledge of MS Office, especially Microsoft Word and Microsoft Excel.* Strong written and verbal communication skills.* Good organizational ability with attention to detail.* Able to interact professionally with project staff, suppliers, and management.* Comfortable working in a site-based project environment.* Able to manage routine administrative work, records, reports, and document follow-up.* Positive attitude, willingness to learn, and ability to support a busy team environment.

Skills Set * Administrative support* Project documentation* Document control assistance* MS Office* Microsoft Word* Microsoft Excel* Data entry* Records management* Report preparation* Document tracking* Transmittals* Filing systems* Office coordination* Communication skills* Team support* Deadline management* Site administration* Supplier document coordination* Project database updates* Clerical support