Project Management Specialist / Office Manager

VIKA is a full-service Civil Engineering and Site Development consulting firm providing engineering, planning, surveys, landscape architecture, transportation, dry utility engineering, and subsurface utility engineering services throughout the Mid-Atlantic region and Northern Florida. Supported by our 180+ staff members, we deliver enhanced resources and expertise to serve our clients' diverse project needs.

As a fast-paced, dynamic land development firm, VIKA fosters a team-oriented environment where staff members benefit from comprehensive learning opportunities and advancement potential while being inspired to make independent decisions and excel in a respectful, highly motivating workplace.

We are seeking an experienced Project Management Specialist/ Office Manager who is driven, highly organized, and takes pride in delivering outstanding administrative and operational support.

As the only administrative professional in our Jacksonville, Florida office, this individual will play a dual role; supporting project management across departments while serving as the day-to-day office manager for the VIKA South location. The successful candidate will thrive in a fast-paced environment, build strong relationships across teams, and take ownership of keeping the office running smoothly.

This is an in-office position based at our Jacksonville, Florida office.

What We Hope You Will Bring Associates or Bachelor’s Degree or Higher. Accounting, Finance, or Business degrees preferred. 5+ years’ experience in administrative spaces minimum. Knowledge and experience in the engineering & land development industry is a plus. Proficiency in Microsoft Office suite –especially Outlook, Word, and Excel.

Strong time management skills with ability to manage multiple and competing priorities in deadline-oriented environment. Self-starter who is results-oriented, personable, and eager to work as part of a team. Strong interpersonal and organizational skills and written and verbal skills. Self-motivated, detail oriented, and a sense of urgency. Poise, tact, and diplomacy.

Strong organizational skills with high attention to detail and accuracy. Ability to manage and complete assigned tasks independently is required. Knowledge and experience with Deltek Vision and/or Vantage Point is a plus. Other large ERP systems are also a plus.

Your Impact

• Partners with Senior Leadership, Project Managers, and Administrative teams across VIKA offices to respond to client needs.
• Maintains strong relationships with client counterparts for contracts, additional service agreements, and billing activities.
• Preparation and typing of proposals, contracts, and additional service agreements as assigned.
• Administrative writing and formatting letters, reports, etc.
• Establish priorities for meeting deadlines to ensure excellent client service and project management.
• Manages office supplies and equipment inventory for the Jacksonville office, including ordering, tracking, and vendor coordination to ensure the office is consistently well-stocked and fully operational.
• Serves as the primary point of contact for building management, coordinating facility-related needs, maintenance requests, and office access matters on behalf of VIKA South staff.
• Supports onboarding logistics for new hires at the Jacksonville office, including workspace setup, equipment coordination, and serving as a local resource to help new staff get acclimated to the office environment.

Benefits

VIKA is proud to offer a broad range of benefits including:

• Health, Vision & Dental Insurance401(k), including potential profit sharing
• Flexible Spending Account (Health, Dependent & Transit)
• Generous PTO including holidays, vacation, personal leave and community service days
• Bi-annual Bonuses
• Tuition Reimbursement
• Professional Development Support
• Advancement Opportunities

Application Process

Qualified candidates should submit a detailed resume to: employment@vika.comVIKA is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, physical or mental disability, veteran status, or any other characteristic protected by applicable law.‍